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Michael Pignatelli, CPA
CEO, Unloop

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Every ecommerce seller experiencing business growth goes through an employee dilemma. Among other things to worry about, hiring help and paying them is one of the most impacting decisions a business owner makes. So how can the business balance its profits and salary expenses?

More specifically, the dilemma weighs heavily on the payroll. How can employees get paid the right amount at the right time without the company incurring heavy costs? Unfortunately, the options available can limit a business owner's answer.

Let Unloop shed light on the common options available for every growing small business. This article will discuss the available payroll service options and propose a better solution if the ones available don't fit your needs.

Full-Service Payroll or Basic Payroll Service?

In searching for a payroll service or solution, two types of services will come up: full service and basic. Choosing between the two can be difficult because they vary significantly in the extent of their offer. So here's a glimpse of what you can expect for each.

Full-Service Payroll: For Large Ecommerce Businesses

Comprehensive Payroll Solution

A full-service payroll takes the process of a human resources department. They run payroll, calculate employee benefits, and take care of tax filing and periodical salary reports.

Payroll Consulting

If you need a dedicated specialist, a full-service payroll company will have a professional ready at your beck and call. You can consult them for any payroll issues and complications your business encounters. These specialists have industry experience and can easily get acquainted with the ropes of your ecommerce business such as Amazon or Shopify.

Payroll Data Submission Ease

An ecommerce business owner has more ease of submission. For example, with online payroll software, the owner or his staff can upload employee payroll data online, and the payroll service provider can get it instantly.

Complete Payroll Tax Filing Service

Your payroll service provider will file the tax on the federal, state, and local levels. However, the managing payroll company will process it on behalf of the business, so employees won't have to file it on their end. As a result, you'll pay employees what they're supposed to get, net of tax.

Value-Added Payroll Services

Your payroll provider will not only complete payroll service, but they can also give advice and insight when it comes to other payroll-related concerns, such as benefits administration or human resources. Following their advice, your business's payroll process will be more streamlined.

Basic Payroll Service: For Small Businesses

Also called self-service payroll. Employees and managers use employee payroll and benefits administration software and empower employees to do their part.

A small business's in-house human resources can oversee and use this software for payroll processing.

Basic payroll services that use self-service software have more functions, including managerial and other human resource functions. But we're only going to lay down what's relevant and concentrate on what it can do for your employees.

Update Personal Information

Your employees can update the following information on their end:

  • Full name
  • Status
  • Home and mailing address
  • Contact information
  • Email address
  • Emergency Contact

Payroll Function

Anyone who earns a wage or salary in your small business is given the power to do the following payroll-related activity.

  • Add, or delete a direct deposit account
  • Review and print pay stub details
  • Update and print tax forms
  • Change any deductions voluntarily enrolled

Benefits Management

A basic payroll service using online payroll software will have a benefits management option. If you have any mandatory or planned benefits as part of the compensation package, employees can enroll and manage it themselves.

A Practical Way of Managing Small Business Payroll

Full-service payroll management is awesome, even if you're a small business. But this level of managing and running payroll is costly. If you're an ecommerce small business owner just starting out, the cost of this payroll service will eat up your profits.

Alternatively, if your small business has a relatively large number of employees, a basic payroll service and a small staff of human resources may not be enough. Adding more payroll staff to oversee your system will add significantly to your business expenses.

Whether in a growing ecommerce small business or a startup, choosing between full-service payroll and basic payroll can be a dilemma. But there's a better way of managing payroll: a combination of both.

Outsourced Online Payroll Services

Outsourcing payroll service is a practical choice for growing small businesses. Here's how it works: you can retain your current self-service payroll software and hire an accounting and bookkeeping team that offers online payroll service. 

Here's what you'll get when you implement this payroll processing strategy.

Cloud-Based Payroll Software Takeover

Your small business's payroll and benefits software will be linked to the outsourced team's system. From there, bookkeepers and accounting experts will work to ensure accurate salaries are recorded and disbursed. At the same time, your team and your employees manage their information in your system.

Tax Filing Assistance for Your Business and Employees

Employees will have a ready form they can use to file their annual tax returns. Similarly, your business will have its corresponding forms and financial reports ready for filing.

This will cut the work for both you and your employees. Your human resources staff can focus on employee wellbeing and other functions, while your employees won't have to worry about filing their taxes incorrectly. The same goes for your business.

Customer Service

A team of experts will give customer support for you and your admin staff in matters concerning numbers and the payroll process. You can contact them via messaging platform anytime to discuss such matters. It is similar to having consulting features without paying a huge fee.

Benefits of a Managed Online Payroll Service

Outsourcing your online payroll services to a team of experts will yield more benefits to you and your business without spending too much. By pairing up your self-service payroll system with payroll outsource services, you'll upgrade your salary accounting system and have these benefits.

Makes It Faster

Having your staff run payroll manually for your employees can take hours. In addition, this has to be done monthly, bi-monthly, or even weekly! Delivering a consistently accurate payroll takes time, attention, and effort.

With an online payroll service, it will only take minutes. A dedicated team performs the task in the background and hands it to you or someone in charge for approval. It's faster because they work with a schedule to ensure you get the payroll report on time. It will be like having automated payroll services working for your business.

Saves Money

When a chunk of your resources dedicated to payroll processing is freed up, you can now allocate it to other business activities. You'll also stop incurring additional expenses to help you work on your payroll system. There's no need for it if there's a team working in the background for you. This also saves you money. 

Reduces Errors

Calculations are automated. if the data submitted on the employee time sheets and rates are accurate, the resulting salary amount will be the same.

When bookkeepers and accounting experts handle your self-service software, they'll also spot other errors that are otherwise hard to see, and they will tell you what you need to provide to correct them.

Timely and Accessible Data

Most payroll providers give employees access to their employee payroll information. On both your business and the outsourced team, the transfer of information will be a breeze because all payroll processing is conducted online and stored in the cloud.

Employee self-service for checking payroll data will be more optimized. As a result, their pay stubs will arrive on time, ready to be accessed, and with accurate salary and wage amounts.

Accurate Payroll Tax Filing and Compliance

With outsourced payroll service, bookkeepers and accounting specialists handle your employee's pay. These people are trained and skilled to account for taxes. In addition, they know what to do for you and your employee to remain tax compliant. This will bring everyone peace of mind.

Decreased Liability

When it comes to calculating payroll, details are critical. Having it done by professional bookkeepers and specialists will greatly decrease your payroll liabilities. As a result, employee morale will stay the same if not improved, and your business will be clear from internal revenue auditors and labor institutions.

Scalability-Ready

While your self-service payroll software can handle the volume, your staff cannot. Hiring the service of an outsourced payroll team changes that. In addition, as the number of your employees increases and your business grows, the outsourced team will adjust to your business's needs and make sure your payroll will function consistently as you scale.

An Ideal Payroll System for the Growing Small Business

A growing ecommerce small business can be tough for any entrepreneur. This is when you start to hire more people and are always in a dilemma when making practical decisions. Unfortunately, decisions regarding payroll are mostly impractical, such as in the case of full-service and self-service payroll management.

Fortunately, it's possible to strike a middle ground with bookkeeping and payroll service firms such as Unloop. You can have self-service payroll software managed by a team of experienced bookkeeping and accounting professionals. All at a price that's fair to your growing business.Let's discuss how we can weave the ideal payroll system that fits your ecommerce business. Dial 877-421-7270 for a quick call, or check out our ecommerce payroll services now.

Online Payroll Service: A Dilemma for Growing Small Businesses
Watch Now

Every ecommerce seller experiencing business growth goes through an employee dilemma. Among other things to worry about, hiring help and paying them is one of the most impacting decisions a business owner makes. So how can the business balance its profits and salary expenses?

More specifically, the dilemma weighs heavily on the payroll. How can employees get paid the right amount at the right time without the company incurring heavy costs? Unfortunately, the options available can limit a business owner's answer.

Let Unloop shed light on the common options available for every growing small business. This article will discuss the available payroll service options and propose a better solution if the ones available don't fit your needs.

Full-Service Payroll or Basic Payroll Service?

In searching for a payroll service or solution, two types of services will come up: full service and basic. Choosing between the two can be difficult because they vary significantly in the extent of their offer. So here's a glimpse of what you can expect for each.

Full-Service Payroll: For Large Ecommerce Businesses

Comprehensive Payroll Solution

A full-service payroll takes the process of a human resources department. They run payroll, calculate employee benefits, and take care of tax filing and periodical salary reports.

Payroll Consulting

If you need a dedicated specialist, a full-service payroll company will have a professional ready at your beck and call. You can consult them for any payroll issues and complications your business encounters. These specialists have industry experience and can easily get acquainted with the ropes of your ecommerce business such as Amazon or Shopify.

Payroll Data Submission Ease

An ecommerce business owner has more ease of submission. For example, with online payroll software, the owner or his staff can upload employee payroll data online, and the payroll service provider can get it instantly.

Complete Payroll Tax Filing Service

Your payroll service provider will file the tax on the federal, state, and local levels. However, the managing payroll company will process it on behalf of the business, so employees won't have to file it on their end. As a result, you'll pay employees what they're supposed to get, net of tax.

Value-Added Payroll Services

Your payroll provider will not only complete payroll service, but they can also give advice and insight when it comes to other payroll-related concerns, such as benefits administration or human resources. Following their advice, your business's payroll process will be more streamlined.

Basic Payroll Service: For Small Businesses

Also called self-service payroll. Employees and managers use employee payroll and benefits administration software and empower employees to do their part.

A small business's in-house human resources can oversee and use this software for payroll processing.

Basic payroll services that use self-service software have more functions, including managerial and other human resource functions. But we're only going to lay down what's relevant and concentrate on what it can do for your employees.

Update Personal Information

Your employees can update the following information on their end:

  • Full name
  • Status
  • Home and mailing address
  • Contact information
  • Email address
  • Emergency Contact

Payroll Function

Anyone who earns a wage or salary in your small business is given the power to do the following payroll-related activity.

  • Add, or delete a direct deposit account
  • Review and print pay stub details
  • Update and print tax forms
  • Change any deductions voluntarily enrolled

Benefits Management

A basic payroll service using online payroll software will have a benefits management option. If you have any mandatory or planned benefits as part of the compensation package, employees can enroll and manage it themselves.

A Practical Way of Managing Small Business Payroll

Full-service payroll management is awesome, even if you're a small business. But this level of managing and running payroll is costly. If you're an ecommerce small business owner just starting out, the cost of this payroll service will eat up your profits.

Alternatively, if your small business has a relatively large number of employees, a basic payroll service and a small staff of human resources may not be enough. Adding more payroll staff to oversee your system will add significantly to your business expenses.

Whether in a growing ecommerce small business or a startup, choosing between full-service payroll and basic payroll can be a dilemma. But there's a better way of managing payroll: a combination of both.

Outsourced Online Payroll Services

Outsourcing payroll service is a practical choice for growing small businesses. Here's how it works: you can retain your current self-service payroll software and hire an accounting and bookkeeping team that offers online payroll service. 

Here's what you'll get when you implement this payroll processing strategy.

Cloud-Based Payroll Software Takeover

Your small business's payroll and benefits software will be linked to the outsourced team's system. From there, bookkeepers and accounting experts will work to ensure accurate salaries are recorded and disbursed. At the same time, your team and your employees manage their information in your system.

Tax Filing Assistance for Your Business and Employees

Employees will have a ready form they can use to file their annual tax returns. Similarly, your business will have its corresponding forms and financial reports ready for filing.

This will cut the work for both you and your employees. Your human resources staff can focus on employee wellbeing and other functions, while your employees won't have to worry about filing their taxes incorrectly. The same goes for your business.

Customer Service

A team of experts will give customer support for you and your admin staff in matters concerning numbers and the payroll process. You can contact them via messaging platform anytime to discuss such matters. It is similar to having consulting features without paying a huge fee.

Benefits of a Managed Online Payroll Service

Outsourcing your online payroll services to a team of experts will yield more benefits to you and your business without spending too much. By pairing up your self-service payroll system with payroll outsource services, you'll upgrade your salary accounting system and have these benefits.

Makes It Faster

Having your staff run payroll manually for your employees can take hours. In addition, this has to be done monthly, bi-monthly, or even weekly! Delivering a consistently accurate payroll takes time, attention, and effort.

With an online payroll service, it will only take minutes. A dedicated team performs the task in the background and hands it to you or someone in charge for approval. It's faster because they work with a schedule to ensure you get the payroll report on time. It will be like having automated payroll services working for your business.

Saves Money

When a chunk of your resources dedicated to payroll processing is freed up, you can now allocate it to other business activities. You'll also stop incurring additional expenses to help you work on your payroll system. There's no need for it if there's a team working in the background for you. This also saves you money. 

Reduces Errors

Calculations are automated. if the data submitted on the employee time sheets and rates are accurate, the resulting salary amount will be the same.

When bookkeepers and accounting experts handle your self-service software, they'll also spot other errors that are otherwise hard to see, and they will tell you what you need to provide to correct them.

Timely and Accessible Data

Most payroll providers give employees access to their employee payroll information. On both your business and the outsourced team, the transfer of information will be a breeze because all payroll processing is conducted online and stored in the cloud.

Employee self-service for checking payroll data will be more optimized. As a result, their pay stubs will arrive on time, ready to be accessed, and with accurate salary and wage amounts.

Accurate Payroll Tax Filing and Compliance

With outsourced payroll service, bookkeepers and accounting specialists handle your employee's pay. These people are trained and skilled to account for taxes. In addition, they know what to do for you and your employee to remain tax compliant. This will bring everyone peace of mind.

Decreased Liability

When it comes to calculating payroll, details are critical. Having it done by professional bookkeepers and specialists will greatly decrease your payroll liabilities. As a result, employee morale will stay the same if not improved, and your business will be clear from internal revenue auditors and labor institutions.

Scalability-Ready

While your self-service payroll software can handle the volume, your staff cannot. Hiring the service of an outsourced payroll team changes that. In addition, as the number of your employees increases and your business grows, the outsourced team will adjust to your business's needs and make sure your payroll will function consistently as you scale.

An Ideal Payroll System for the Growing Small Business

A growing ecommerce small business can be tough for any entrepreneur. This is when you start to hire more people and are always in a dilemma when making practical decisions. Unfortunately, decisions regarding payroll are mostly impractical, such as in the case of full-service and self-service payroll management.

Fortunately, it's possible to strike a middle ground with bookkeeping and payroll service firms such as Unloop. You can have self-service payroll software managed by a team of experienced bookkeeping and accounting professionals. All at a price that's fair to your growing business.Let's discuss how we can weave the ideal payroll system that fits your ecommerce business. Dial 877-421-7270 for a quick call, or check out our ecommerce payroll services now.

Read more

Do you owe money to your vendor after replenishing your inventory? The credit you have with your suppliers or vendor invoices you have pending is what we call accounts payable. 

Ecommerce accounting is tricky as it is. Unfortunately, things can get even more complicated regarding your accounts payable system. Thus, you need an accounts payable manager who is knowledgeable about the ecommerce world and can handle all your transactions quickly and efficiently. 

So where can you find an AP manager for your online business? Let's find out!

Job Description of an Accounts Payable Manager

An accounts payable manager's duties are crucial to your online business's financial health. Here's a quick rundown to better understand what AP managers do.

  • They keep track of expenditures and payments
  • They reconcile processed work
  • They maintain historical records
  • They prepare analyses and reports
  • They improve processes and procedures

The accounts payable supervisor double checks that vendor invoices are accurate and properly authorized, investigating and resolving discrepancies. They also work closely with your accountant to maintain accurate financial records and ensure compliance with relevant regulations. 

The AP manager may also be responsible for negotiating payment terms with vendors and preparing reports on spending trends. As such, the job description of the accounts payable manager requires a broad range of skills and knowledge. 

Accounts Receivable Manager vs. AP Manager

If there is an accounts payable manager, there's also an accounts receivable manager. 

Accounts receivable managers oversee the invoicing and collections, ensuring that customers are billed correctly and that payments are collected promptly. On the other hand, accounts payable managers are responsible for issuing payments to your suppliers. 

Secondly, accounts receivable managers typically have more contact with customers, as they are responsible for sending invoices and following up on payments. Meanwhile, accounts payable managers usually have more contact with vendors. 

Finally, accounts receivable managers have more flexibility in managing their department, as they are not bound by set payment terms like accounts payable managers are. As a result, accounts receivable managers often have more opportunities to negotiate payment terms with customers and to implement creative solutions to collections problems.

Qualifications of Accounts Payable Managers

Dealing with the business's debts and supplier relationships takes a lot of skills and experience. Here are the basic qualities and credentials you need to look for in an accounts payable supervisor. 

Bookkeeping and Accounting Background

In order to be successful in this role, AP managers must have a strong bookkeeping and accounting background. They should be well-versed in double-entry bookkeeping and familiar with accrual basis accounting. 

While a college degree in accounting is not always required, it can be beneficial. An accounts payable manager certification may also be advantageous. 

On top of being in-the-know about AP processes, they should have experience using accounting software, more specifically accounts payable automation software. A seasoned senior manager in accounts payable who has no experience using an accounts payable solution such as Bill.com is not a good fit for your online business.

Intrapersonal Skills

Proper business relationship management is critical in managing accounts payable, so you must have strong communication skills to liaise with suppliers.

An accounts payable manager may encounter the following problems from AP procedures but should be able to resolve any issues that may arise.

  • Failure to create purchase orders
  • Error-prone payable procedures
  • Mismatched deliveries and contractual terms
  • Difficulty accessing vendor contracts
  • Neglecting early payment discounts or rebates
  • Overextending your payment cycle
  • Wrong negotiation terms such as accepting discounts without knowing the expenditures

Attention to Detail

Cashing out money to pay your bills may sound as simple as shopping online, but it takes a keen eye to check every invoice, making sure they are legit and correct.

Cases like AP fraud are most common in paper invoices, but can also happen with hackers capable of chasing down your money trail. 

Accounts payable fraud is a type of business fraud in which funds are stolen from a company through the use of false or inflated invoices. This type of fraud can be hard to detect, as it typically involves a small amount of money exiting the business each time. However, over time, the amount of money that is stolen can add up to a significant loss for the company. 

Accounts payable managers should take steps to reduce the risk of accounts payable fraud by implementing internal controls and performing regular audits. 

Importance of an Accounts Payable Manager Job 

Accounts payable may be a short-term liability, but it isn't something an accounts payable manager should get wrong. 

Handling current debts can be a thorn in the side of even the most well-run businesses. When invoices aren't processed promptly, it can hamper your business's ability to take advantage of early payment discounts, set favorable payment terms with suppliers, and manage its cash flow effectively. 

Unloop Can Be Your AP Manager

An AP manager using accounts payable automation solutions

So, what do you look for when hiring an accounts payable manager? They should be consistent, amiable, and organized. They should be calm under pressure and should be able to negotiate with your vendors. If you're in a rut finding the perfect accounts payable manager for your online business, give Unloop a call today. 

Unloop is perfect for small businesses and startups who don't have the resources for dedicated accounts payable services. Our accounts payable automation solutions are affordable and hassle-free so that you can focus on other important business matters. Book a call today to see how we can boost your AP process!

Find the Right Accounts Payable Manager for Your Ecommerce Business
Watch Now

Do you owe money to your vendor after replenishing your inventory? The credit you have with your suppliers or vendor invoices you have pending is what we call accounts payable. 

Ecommerce accounting is tricky as it is. Unfortunately, things can get even more complicated regarding your accounts payable system. Thus, you need an accounts payable manager who is knowledgeable about the ecommerce world and can handle all your transactions quickly and efficiently. 

So where can you find an AP manager for your online business? Let's find out!

Job Description of an Accounts Payable Manager

An accounts payable manager's duties are crucial to your online business's financial health. Here's a quick rundown to better understand what AP managers do.

  • They keep track of expenditures and payments
  • They reconcile processed work
  • They maintain historical records
  • They prepare analyses and reports
  • They improve processes and procedures

The accounts payable supervisor double checks that vendor invoices are accurate and properly authorized, investigating and resolving discrepancies. They also work closely with your accountant to maintain accurate financial records and ensure compliance with relevant regulations. 

The AP manager may also be responsible for negotiating payment terms with vendors and preparing reports on spending trends. As such, the job description of the accounts payable manager requires a broad range of skills and knowledge. 

Accounts Receivable Manager vs. AP Manager

If there is an accounts payable manager, there's also an accounts receivable manager. 

Accounts receivable managers oversee the invoicing and collections, ensuring that customers are billed correctly and that payments are collected promptly. On the other hand, accounts payable managers are responsible for issuing payments to your suppliers. 

Secondly, accounts receivable managers typically have more contact with customers, as they are responsible for sending invoices and following up on payments. Meanwhile, accounts payable managers usually have more contact with vendors. 

Finally, accounts receivable managers have more flexibility in managing their department, as they are not bound by set payment terms like accounts payable managers are. As a result, accounts receivable managers often have more opportunities to negotiate payment terms with customers and to implement creative solutions to collections problems.

Qualifications of Accounts Payable Managers

Dealing with the business's debts and supplier relationships takes a lot of skills and experience. Here are the basic qualities and credentials you need to look for in an accounts payable supervisor. 

Bookkeeping and Accounting Background

In order to be successful in this role, AP managers must have a strong bookkeeping and accounting background. They should be well-versed in double-entry bookkeeping and familiar with accrual basis accounting. 

While a college degree in accounting is not always required, it can be beneficial. An accounts payable manager certification may also be advantageous. 

On top of being in-the-know about AP processes, they should have experience using accounting software, more specifically accounts payable automation software. A seasoned senior manager in accounts payable who has no experience using an accounts payable solution such as Bill.com is not a good fit for your online business.

Intrapersonal Skills

Proper business relationship management is critical in managing accounts payable, so you must have strong communication skills to liaise with suppliers.

An accounts payable manager may encounter the following problems from AP procedures but should be able to resolve any issues that may arise.

  • Failure to create purchase orders
  • Error-prone payable procedures
  • Mismatched deliveries and contractual terms
  • Difficulty accessing vendor contracts
  • Neglecting early payment discounts or rebates
  • Overextending your payment cycle
  • Wrong negotiation terms such as accepting discounts without knowing the expenditures

Attention to Detail

Cashing out money to pay your bills may sound as simple as shopping online, but it takes a keen eye to check every invoice, making sure they are legit and correct.

Cases like AP fraud are most common in paper invoices, but can also happen with hackers capable of chasing down your money trail. 

Accounts payable fraud is a type of business fraud in which funds are stolen from a company through the use of false or inflated invoices. This type of fraud can be hard to detect, as it typically involves a small amount of money exiting the business each time. However, over time, the amount of money that is stolen can add up to a significant loss for the company. 

Accounts payable managers should take steps to reduce the risk of accounts payable fraud by implementing internal controls and performing regular audits. 

Importance of an Accounts Payable Manager Job 

Accounts payable may be a short-term liability, but it isn't something an accounts payable manager should get wrong. 

Handling current debts can be a thorn in the side of even the most well-run businesses. When invoices aren't processed promptly, it can hamper your business's ability to take advantage of early payment discounts, set favorable payment terms with suppliers, and manage its cash flow effectively. 

Unloop Can Be Your AP Manager

An AP manager using accounts payable automation solutions

So, what do you look for when hiring an accounts payable manager? They should be consistent, amiable, and organized. They should be calm under pressure and should be able to negotiate with your vendors. If you're in a rut finding the perfect accounts payable manager for your online business, give Unloop a call today. 

Unloop is perfect for small businesses and startups who don't have the resources for dedicated accounts payable services. Our accounts payable automation solutions are affordable and hassle-free so that you can focus on other important business matters. Book a call today to see how we can boost your AP process!

Read more

Formerly known as Peachtree Complete Accounting, Sage 50cloud Accounting is a classic software that has been helping small businesses with their accounting needs for many years.

But is it the best option for online businesses? In this blog post, we'll discuss how convenient using Peachtree software for your ecommerce business is. By the end, you'll realize whether or not Peachtree is for new ecommerce business owners. So let's get started!

When is Peachtree Accounting Software Good for Ecommerce?

An online business isn't like a brick-and-mortar business. Therefore, specific functionality is needed to allow your small business to thrive. 

The accounting software from Peachtree is one solution that can help you keep track of your finances and ensure that your ecommerce business is running smoothly. Here are some situations where Peachtree accounting software can be a good fit for your ecommerce business:

Optimizing Sales of Goods

If you sell products online, keeping track of your inventory levels is crucial. Peachtree accounting software can help you stay on top of your inventory so that you can reorder products as needed. As a result, you never run out of in-demand products, driving sales and revenue.

Peachtree has complete inventory management features, even on its basic tier, Peachtree Pro. Here’s what you can expect with Peachtree:

  • Inventory adjustment
  • Inventory issuance
  • Item assembly
  • Sales quotes
  • Sales orders
  • Sales invoices
  • Purchase orders
  • Purchase bills

Handling Employees

One of the benefits of using Peachtree tax software is that it complies with up-to-date payroll and pension legislation. Additionally, it follows the law regarding tax forms, such as the 1099 form, needed by small businesses. 

You can also utilize the built-in payroll function to pay your employees. The software includes tools for tracking employee information, salaries, and benefits. This can be extremely helpful in organizing your workforce and making sure everyone is being paid correctly and on time. 

Secure Remote Business Accounting

Peachtree software for your online business - toy forklift, truck and airplane on a laptop

 

Online businesses may seem much simpler than your conventional businesses, but dealing with remote staff needs unique features to hold your business together. That's where role-based user permissions come in. 

By assigning different users different roles within your accounting service, you can fine-tune settings to give them exactly the access you want. 

For example, you might give your bookkeeper read-only access to your financial data while allowing your accountant to view and edit records. Or you could give your customer service team the ability to create and track support tickets but not to view your financial information. 

You can ensure that everyone on your team has access to do their job while keeping sensitive company data safe from unauthorized eyes.

Consolidating Your Small Businesses 

Do you have many other businesses online? What if you can combine them into one corporate entity? That's company consolidation, in a nutshell.

The New Company Setup process perfectly combines each of your small business's charts of accounts together. This functionality can be useful if you want to create a new company that is a consolidation of several others or if you want to reduce the clutter in your chart of accounts. 

The resulting consolidated chart of accounts will have all the necessary company data without redundancies. But tick off the following pre-consolidation conditions first to ensure company data is compatible and can be seamlessly integrated:

  • When setting up your consolidated company in Sage 50, each individual company must have data recorded in the same version of Sage 50. 
  • Every business you plan to consolidate must have the same accounting method for their bookkeeping: either accrual or cash-basis.
  • Each general ledger account should share the same account ID. 
  • Your businesses must have the same fiscal-year structure. 
  • Your businesses should have the same account number for your Equity-Retained Earnings.

When is Peachtree Accounting Software Not Good?

Peachtree accounting software is a great choice for many small businesses. However, these drawbacks may make you consider other accounting software.

Old GUI 

If you want to buy Sage Peachtree accounting software, you'll notice that it seems stuck in the 1990s with its clunky interface and dated design elements. 

Peachtree accounting software is designed for businesses that have been using the same program for years and are reluctant to change. These businesses want something familiar and easy to use, even if it doesn't look modern.

Sage Peachtree focuses on adding new features to its existing products rather than redesigning them from scratch. As a result, Sage 50cloud looks like your traditional Windows 98. 

User Experience 

Peachtree offers a wide range of features to help online businesses manage their finances. However, the software can be challenging to learn and use, particularly for those who are new to the world of accounting. The service can also be expensive, particularly for small businesses that need to use it regularly. 

Additionally, the support offered by Peachtree can be somewhat limited, making it difficult to get answers to questions or resolve problems.

Final Thoughts 

Peachtree accounting software offers a variety of features that can help streamline accounting and financial processes. However, Peachtree is not always the best option for every ecommerce business. New business owners may find the learning curve steep, and the software can be expensive compared to other accounting options. 

It's not an all-encompassing solution for ecommerce businesses, but Peachtree software can be a helpful tool when used in the right way. If you're looking for an expert opinion about ecommerce accounting and business, we'd be happy to chat about what we can do to help you reach your goals. Call Unloop today!

Is Peachtree Software Good for Online Businesses? 
Watch Now

Formerly known as Peachtree Complete Accounting, Sage 50cloud Accounting is a classic software that has been helping small businesses with their accounting needs for many years.

But is it the best option for online businesses? In this blog post, we'll discuss how convenient using Peachtree software for your ecommerce business is. By the end, you'll realize whether or not Peachtree is for new ecommerce business owners. So let's get started!

When is Peachtree Accounting Software Good for Ecommerce?

An online business isn't like a brick-and-mortar business. Therefore, specific functionality is needed to allow your small business to thrive. 

The accounting software from Peachtree is one solution that can help you keep track of your finances and ensure that your ecommerce business is running smoothly. Here are some situations where Peachtree accounting software can be a good fit for your ecommerce business:

Optimizing Sales of Goods

If you sell products online, keeping track of your inventory levels is crucial. Peachtree accounting software can help you stay on top of your inventory so that you can reorder products as needed. As a result, you never run out of in-demand products, driving sales and revenue.

Peachtree has complete inventory management features, even on its basic tier, Peachtree Pro. Here’s what you can expect with Peachtree:

  • Inventory adjustment
  • Inventory issuance
  • Item assembly
  • Sales quotes
  • Sales orders
  • Sales invoices
  • Purchase orders
  • Purchase bills

Handling Employees

One of the benefits of using Peachtree tax software is that it complies with up-to-date payroll and pension legislation. Additionally, it follows the law regarding tax forms, such as the 1099 form, needed by small businesses. 

You can also utilize the built-in payroll function to pay your employees. The software includes tools for tracking employee information, salaries, and benefits. This can be extremely helpful in organizing your workforce and making sure everyone is being paid correctly and on time. 

Secure Remote Business Accounting

Peachtree software for your online business - toy forklift, truck and airplane on a laptop

 

Online businesses may seem much simpler than your conventional businesses, but dealing with remote staff needs unique features to hold your business together. That's where role-based user permissions come in. 

By assigning different users different roles within your accounting service, you can fine-tune settings to give them exactly the access you want. 

For example, you might give your bookkeeper read-only access to your financial data while allowing your accountant to view and edit records. Or you could give your customer service team the ability to create and track support tickets but not to view your financial information. 

You can ensure that everyone on your team has access to do their job while keeping sensitive company data safe from unauthorized eyes.

Consolidating Your Small Businesses 

Do you have many other businesses online? What if you can combine them into one corporate entity? That's company consolidation, in a nutshell.

The New Company Setup process perfectly combines each of your small business's charts of accounts together. This functionality can be useful if you want to create a new company that is a consolidation of several others or if you want to reduce the clutter in your chart of accounts. 

The resulting consolidated chart of accounts will have all the necessary company data without redundancies. But tick off the following pre-consolidation conditions first to ensure company data is compatible and can be seamlessly integrated:

  • When setting up your consolidated company in Sage 50, each individual company must have data recorded in the same version of Sage 50. 
  • Every business you plan to consolidate must have the same accounting method for their bookkeeping: either accrual or cash-basis.
  • Each general ledger account should share the same account ID. 
  • Your businesses must have the same fiscal-year structure. 
  • Your businesses should have the same account number for your Equity-Retained Earnings.

When is Peachtree Accounting Software Not Good?

Peachtree accounting software is a great choice for many small businesses. However, these drawbacks may make you consider other accounting software.

Old GUI 

If you want to buy Sage Peachtree accounting software, you'll notice that it seems stuck in the 1990s with its clunky interface and dated design elements. 

Peachtree accounting software is designed for businesses that have been using the same program for years and are reluctant to change. These businesses want something familiar and easy to use, even if it doesn't look modern.

Sage Peachtree focuses on adding new features to its existing products rather than redesigning them from scratch. As a result, Sage 50cloud looks like your traditional Windows 98. 

User Experience 

Peachtree offers a wide range of features to help online businesses manage their finances. However, the software can be challenging to learn and use, particularly for those who are new to the world of accounting. The service can also be expensive, particularly for small businesses that need to use it regularly. 

Additionally, the support offered by Peachtree can be somewhat limited, making it difficult to get answers to questions or resolve problems.

Final Thoughts 

Peachtree accounting software offers a variety of features that can help streamline accounting and financial processes. However, Peachtree is not always the best option for every ecommerce business. New business owners may find the learning curve steep, and the software can be expensive compared to other accounting options. 

It's not an all-encompassing solution for ecommerce businesses, but Peachtree software can be a helpful tool when used in the right way. If you're looking for an expert opinion about ecommerce accounting and business, we'd be happy to chat about what we can do to help you reach your goals. Call Unloop today!

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Do you want to know your expected sales for the next month or quarter? Or do you want to know your business's possible inventory and account payable expenses? 

Unfortunately, many small business owners don't pay much attention to their business's future performance. But forecasting is a key factor that makes a business successful. This article will take a closer look at business forecasting, how to do accurate forecasts, and why it is important for small businesses.

What is Business Forecasting?

Forecasting is looking into your business's historical data, present data, and market trends to predict your business's future financial performance. Forecasting can predict sales and potential expenses for a specific period. Many business owners confuse forecasting with budgeting. These strategies are very different, but they go hand in hand to help your business grow.

A forecast predicts the future of your company's financial position, while budgeting is allocating money to different business units to help you reach your revenue goals.

Why is Financial Forecasting Important?

Forecasting is all about the future. There are several reasons why forecasting is essential to a business. First, accurate sales forecasts help you make informed decisions about allocating resources. Forecasting also gives you an accurate picture of the future months and helps you identify problems early on.

Lastly, an accurate sales revenue forecast will give you insights into the market conditions, so you can go head-to-head and stay on top of your competitors.

forecasting in accounting - accurate sales forecast

Forecast Categories for Small Businesses

Two forecast methods are used for businesses: qualitative and quantitative. Each forecasting method has different uses, so we will look at their key features to know which is most suitable for your business. Understanding the forecast process will help yield the market data most useful for your business needs.

The first thing you need to ask yourself is what the purpose is of your forecast. Are you going to use it to come up with a business plan? Will you use the result and see if the budget you laid out is enough? From there, you can choose the best data to gather for the most accurate forecast for your business needs.

Several factors could affect a forecast:

  • Available and related historical data
  • Desired forecast accuracy
  • Total value of forecasting vs. benefits
  • Short vs. long-term forecasts
  • How urgently you need the results from the forecast

Qualitative Forecasting

Forecasts based on variables that can’t be measured are used in a qualitative method. This method is best for a new business since it doesn't use historical data. Human judgment is the key factor in this forecasting method. The challenge in this type of forecasting is looking for people who can make unbiased opinions to develop a logical and accurate forecast. 

Qualitative methods are best for making long-term forecasts, foresting margins, and making decisions for new business undertakings. Here are some examples of qualitative methods. 

Consumer Surveys 

Companies may conduct surveys to assess a customer's overall experience with their company. These surveys may be conducted through emails, phone interviews, or questionnaires. The survey results can help you see projected sales and help you meet customer demand based on the answers. 

Market Research

The market research method helps a company evaluate a certain product by introducing a group of potential customers to it and collecting data on their experience. This method involves blind testing products with a group of people who have never heard of the product before. From their experience, the company can decide which products will go through the manufacturing process and which need product revisions. 

Delphi Method 

This forecasting method involves interviewing a panel of experts for their opinion. These interviews are usually conducted individually to avoid biased opinions. A series of questions are asked until the company settles on a prediction that is most suitable for the entire business. 

Quantitative Forecasting

Quantitative forecasting uses numerical data and mathematical processes to develop an accurate forecast. Sales teams use this forecasting method to predict a company’s future revenue. This forecasting method focuses more on historical trends, big data, sales, and growth rates rather than subjective opinions from experts and consumers. 

Quantitative methods can accurately forecast revenue, which you can use to inform your business stakeholders and plan out strategies for the future months. Here are some examples of quantitative forecasting techniques. 

Seasonal Forecasting 

Market changes can affect business performance; most of the time, these changes and trends come in specific periods. Seasonal forecasting uses historical trends to predict what the future seasons will be like for your business. 

For example, you can use data from a specific season from the last three years of your business. Using mathematical processes, you can see if you’ll do better, the same, or worse in the same season of the present year. The results can help you build strategies for revenue growth, marketing campaigns, and additional factors that may affect your company. 

Naive Forecasting

Naive forecasting is the most straightforward technique of the sales forecasting process. This technique doesn’t need to account for certain patterns and trends. Instead, you make forecasts based on past data. 

For example, your business sales for the previous month was $10,000. This method will predict that your expected sales revenue will be the same in the coming months. This method requires minimal computations and is a good data visualization of where you should start improving to get better revenue projections. 

Of course, this method is less accurate than other types of quantitative forecasting. There are many factors that can affect your revenue, not just hard data. Certain situations may drastically increase or decrease your sales and you may need to pinpoint these issues to determine the discrepancies in your data.

forecasting in accounting - revenue forecast 

Forecasting Services at Unloop 

Forecasting can be done using simple Excel spreadsheets, but if you want more accurate predictions, our experts at Unloop can help make forecasts for your company. Our forecasting services include: 

  • Revenue forecasting and cost of goods forecasting to assess your company's performance and how it will do in the future. 
  • Pinpointing potential issues your business could face so you can make informed decisions on how to act on them. 
  • Creating forecasts tailored to your business using business trends and accounting market changes to get the most optimal and accurate results.
  • Revenue forecast software for proper data analysis—making the process faster and more convenient, with instant reports. 

Conclusion 

Forecasting in accounting is a good way to get an insight into your business's future. Keeping close tabs on your expenses and sales will help you strategize for your business’s stability and growth. We hope this overview on forecasting helps you make better decisions for your business. 

If you need more business solutions, Unloop offers different services like accounting, payroll management, taxes, and bookkeeping. So book a call with our experts now—we’d love to talk to you!

Forecasting in Accounting: A Guide for Small Businesses
Watch Now

Do you want to know your expected sales for the next month or quarter? Or do you want to know your business's possible inventory and account payable expenses? 

Unfortunately, many small business owners don't pay much attention to their business's future performance. But forecasting is a key factor that makes a business successful. This article will take a closer look at business forecasting, how to do accurate forecasts, and why it is important for small businesses.

What is Business Forecasting?

Forecasting is looking into your business's historical data, present data, and market trends to predict your business's future financial performance. Forecasting can predict sales and potential expenses for a specific period. Many business owners confuse forecasting with budgeting. These strategies are very different, but they go hand in hand to help your business grow.

A forecast predicts the future of your company's financial position, while budgeting is allocating money to different business units to help you reach your revenue goals.

Why is Financial Forecasting Important?

Forecasting is all about the future. There are several reasons why forecasting is essential to a business. First, accurate sales forecasts help you make informed decisions about allocating resources. Forecasting also gives you an accurate picture of the future months and helps you identify problems early on.

Lastly, an accurate sales revenue forecast will give you insights into the market conditions, so you can go head-to-head and stay on top of your competitors.

forecasting in accounting - accurate sales forecast

Forecast Categories for Small Businesses

Two forecast methods are used for businesses: qualitative and quantitative. Each forecasting method has different uses, so we will look at their key features to know which is most suitable for your business. Understanding the forecast process will help yield the market data most useful for your business needs.

The first thing you need to ask yourself is what the purpose is of your forecast. Are you going to use it to come up with a business plan? Will you use the result and see if the budget you laid out is enough? From there, you can choose the best data to gather for the most accurate forecast for your business needs.

Several factors could affect a forecast:

  • Available and related historical data
  • Desired forecast accuracy
  • Total value of forecasting vs. benefits
  • Short vs. long-term forecasts
  • How urgently you need the results from the forecast

Qualitative Forecasting

Forecasts based on variables that can’t be measured are used in a qualitative method. This method is best for a new business since it doesn't use historical data. Human judgment is the key factor in this forecasting method. The challenge in this type of forecasting is looking for people who can make unbiased opinions to develop a logical and accurate forecast. 

Qualitative methods are best for making long-term forecasts, foresting margins, and making decisions for new business undertakings. Here are some examples of qualitative methods. 

Consumer Surveys 

Companies may conduct surveys to assess a customer's overall experience with their company. These surveys may be conducted through emails, phone interviews, or questionnaires. The survey results can help you see projected sales and help you meet customer demand based on the answers. 

Market Research

The market research method helps a company evaluate a certain product by introducing a group of potential customers to it and collecting data on their experience. This method involves blind testing products with a group of people who have never heard of the product before. From their experience, the company can decide which products will go through the manufacturing process and which need product revisions. 

Delphi Method 

This forecasting method involves interviewing a panel of experts for their opinion. These interviews are usually conducted individually to avoid biased opinions. A series of questions are asked until the company settles on a prediction that is most suitable for the entire business. 

Quantitative Forecasting

Quantitative forecasting uses numerical data and mathematical processes to develop an accurate forecast. Sales teams use this forecasting method to predict a company’s future revenue. This forecasting method focuses more on historical trends, big data, sales, and growth rates rather than subjective opinions from experts and consumers. 

Quantitative methods can accurately forecast revenue, which you can use to inform your business stakeholders and plan out strategies for the future months. Here are some examples of quantitative forecasting techniques. 

Seasonal Forecasting 

Market changes can affect business performance; most of the time, these changes and trends come in specific periods. Seasonal forecasting uses historical trends to predict what the future seasons will be like for your business. 

For example, you can use data from a specific season from the last three years of your business. Using mathematical processes, you can see if you’ll do better, the same, or worse in the same season of the present year. The results can help you build strategies for revenue growth, marketing campaigns, and additional factors that may affect your company. 

Naive Forecasting

Naive forecasting is the most straightforward technique of the sales forecasting process. This technique doesn’t need to account for certain patterns and trends. Instead, you make forecasts based on past data. 

For example, your business sales for the previous month was $10,000. This method will predict that your expected sales revenue will be the same in the coming months. This method requires minimal computations and is a good data visualization of where you should start improving to get better revenue projections. 

Of course, this method is less accurate than other types of quantitative forecasting. There are many factors that can affect your revenue, not just hard data. Certain situations may drastically increase or decrease your sales and you may need to pinpoint these issues to determine the discrepancies in your data.

forecasting in accounting - revenue forecast 

Forecasting Services at Unloop 

Forecasting can be done using simple Excel spreadsheets, but if you want more accurate predictions, our experts at Unloop can help make forecasts for your company. Our forecasting services include: 

  • Revenue forecasting and cost of goods forecasting to assess your company's performance and how it will do in the future. 
  • Pinpointing potential issues your business could face so you can make informed decisions on how to act on them. 
  • Creating forecasts tailored to your business using business trends and accounting market changes to get the most optimal and accurate results.
  • Revenue forecast software for proper data analysis—making the process faster and more convenient, with instant reports. 

Conclusion 

Forecasting in accounting is a good way to get an insight into your business's future. Keeping close tabs on your expenses and sales will help you strategize for your business’s stability and growth. We hope this overview on forecasting helps you make better decisions for your business. 

If you need more business solutions, Unloop offers different services like accounting, payroll management, taxes, and bookkeeping. So book a call with our experts now—we’d love to talk to you!

Read more

Debts and payments keep the business world rolling smoothly. In a world where cash is king, borrowing and lending serve as enablers. It is a form of leverage that uses each party's capability to pay and receive money. Using this arrangement helps grow businesses and serve as many people as possible.

That's why Unloop aims to educate ecommerce sellers about the difference between accounts payable and accounts receivable. By knowing why they are important and how they function, ecommerce business owners like you can harness the full potential of leveraging short-term debits and credits for your benefit.

Why Understand Accounts Receivable and Accounts Payable?

Ecommerce sellers involved in business-to-business (B2B) or multi-channel activities must understand the flow of accounts payables and accounts receivables. At high-level business transactions, the volume is large, and the movement is so fast that cash can't keep up—it has to be replaced with something else.

Credit purchase is more efficient than direct cash payments. A buy-now-pay-later policy allows the fast flow of goods while each party keeps score. Businesses do it in the form of accounts payable and accounts receivable.

Understanding how these two things work keeps your business operations flowing. Here’s why.

It Can Affect Your Balance Sheet

Any inaccuracies in the amounts of your business's payable and receivable accounts can lead to a distorted view of your balance sheet. Understanding how both works can help you design checks and balances to ensure each account is properly recorded.

It Can Cause Disruptions in Cash Flow

Payables and receivables that are unacknowledged or incorrectly recorded can cascade into a series of unpaid debts or uncollected credit. This will cause delays in your cash flow, affecting other areas of your business needing cash payments.

It Can Affect Your Business’s Borrowing and Lending Capacity

Another direct result of unresolved accounts payable and receivable is your business's reputation. If your business doesn't have a payable department that monitors debt obligations relative to your business's cash and accounts receivable assets, it can lead to unusually high debts and credit lendings.

This phenomenon can overstretch your borrowing and lending powers and may lead to a bad reputation and business insolvency.

accounts payable vs accounts receivable - Top view of an office table with a desktop and other office items

Features of Accounts Payable

Now that you understand the importance of both, let's dive into the basics, starting with accounts payable.

It’s Your Business’s Short Term Debt

A transaction you make with your vendor or supplier without paying them cash or by cheque is short-term debt. This happens when you purchase a product for sale or raw materials using your privilege of credit purchase.

In this scenario, you are the borrower, and your supplier is the lender. You'll receive the goods immediately, but you'll be given a payment deadline, which you must adhere to.

Your Business Is Given an Invoice

One way to determine accounts payable is by who’s receiving an invoice. This accounting document will let you know the name of the issuing vendor, the goods purchased on credit, the payment amount, payment terms, and other pertinent information.

It’s Part of Your Balance Sheet’s Current Liability

Accounts payable is a short-term debt commonly used to pay for products and raw materials. This being the case, the amount owed earns its rightful place in your balance sheet's current liability as opposed to an expense account in your income statement.

The Accounts Payable Process

Every business that is given credit privileges follows a similar accounts payable process. So it's good to see how the transaction process runs on both ends to get an insight on how you can better participate in it.

1. A business's production or operations department generates a purchase order and forwards it to the accounting or payable department before submission to the vendor.

2. Vendor delivers products to your business and issues an invoice.

3. Accounting or payable department confirms receipt of goods from production or operations, and acknowledges and records the invoice. They authorize and disburse the payment once approved.

4. If all goes well, on the appointed date, money (cash or cheque) is forwarded to the vendor.

5. Vendor acknowledges the payment, issues an official receipt, and forwards it to your accounting or bookkeeping department to confirm that payment is complete.

Features of Accounts Receivable

Accounts receivable is the opposite of payable, yet it is just as important. This account is created when your business allows a credit sale, usually with your loyal clients. Here's how it works.

It’s a Short-Term Credit

Your business gives a minimum of 30 days for this credit to be paid by your clients.

In this scenario, you are the one lending, and your client or customer is borrowing. The business's job is to release the orders according to your client's specific time.

Your Business Is the One Sending Out an Invoice

Similarly, your business must also send out invoices and make sure they are received and acknowledged by your client's accounting or accounts payable department.

Issuing invoices is crucial. You have to include all the necessary details accurately to ensure no pushback will happen that can delay the payment.

It’s Part of Your Balance Sheet’s Current Assets

Because a business is supposed to receive cash in exchange for goods sold, it makes sense to include accounts receivable on the balance sheet as current assets. This cash substitute represents money that you will pay in the foreseeable future or as demanded. Hence, it must be recognized as an asset, just like cash.

The Accounts Receivable Process

Granting credits and collecting payments demands a more thorough and strict process. That's because the risk is on the burden of the one who lends. Thus, the following process is adapted by most ecommerce businesses in retail, wholesale, and manufacturing.

1. Customer makes a purchase using the credit terms as agreed by the seller and the buyer.

2. The lending business delivers the product or raw materials to the client and writes an invoice.

3. Customers are given 30 days to pay by cash or cheque. Additionally, the lending business can also choose to send mid-month payment reminders to prepare the customer for timely payment.

4. If the customer fails to pay after 30 days, the lending business sends payment reminders to the customer.

5. Once a particular accounts receivable balance lapses beyond 30 days, the associated outstanding invoices are tracked and marked as doubtful accounts—amounts that are at risk of defaulting.

5. When payment is completed, the customer's credit is renewed.

6. Alternatively, the accounts receivable balance is written off as bad debt if a customer defaults.

accounts payable vs accounts receivable - A woman checking paid invoices on her laptop

A Note on Bad Debt

If the outstanding invoices of your accounts receivables remain unpaid for 270 days or nine months, the amount can be eligible for a write-off as bad debt which can be part of your deductibles. You'll receive a benefit in the form of reduced income taxes.

Declaring bad debt means the accounts receivable on the business's balance sheet is removed as a current asset. It then becomes part of an expense reflected on the business's income statements.

Accounts Payable vs. Accounts Receivable

Both payables and receivables are vital to your business. But what goes above these two is a good accounting process. Getting good accounts payable and receivable services to build your system allows you to efficiently record, track and approve the inflow and outflow of assets and liabilities within your enterprise.

Combine this system with a team of accounting and bookkeeping experts, and you'll be set. These people can oversee your accounting system and make it feel like your accounting is on autopilot so that you can spend your time making important decisions that keep your enterprise gliding.

Do you want your ecommerce business to thrive in accounts receivable and payable transactions? Let's discuss how you can streamline your process. Call us at 877-421-7270. In the meantime, explore our accounts payable service.

Accounts Payable vs. Accounts Receivable: Understanding How Both Work
Watch Now

Debts and payments keep the business world rolling smoothly. In a world where cash is king, borrowing and lending serve as enablers. It is a form of leverage that uses each party's capability to pay and receive money. Using this arrangement helps grow businesses and serve as many people as possible.

That's why Unloop aims to educate ecommerce sellers about the difference between accounts payable and accounts receivable. By knowing why they are important and how they function, ecommerce business owners like you can harness the full potential of leveraging short-term debits and credits for your benefit.

Why Understand Accounts Receivable and Accounts Payable?

Ecommerce sellers involved in business-to-business (B2B) or multi-channel activities must understand the flow of accounts payables and accounts receivables. At high-level business transactions, the volume is large, and the movement is so fast that cash can't keep up—it has to be replaced with something else.

Credit purchase is more efficient than direct cash payments. A buy-now-pay-later policy allows the fast flow of goods while each party keeps score. Businesses do it in the form of accounts payable and accounts receivable.

Understanding how these two things work keeps your business operations flowing. Here’s why.

It Can Affect Your Balance Sheet

Any inaccuracies in the amounts of your business's payable and receivable accounts can lead to a distorted view of your balance sheet. Understanding how both works can help you design checks and balances to ensure each account is properly recorded.

It Can Cause Disruptions in Cash Flow

Payables and receivables that are unacknowledged or incorrectly recorded can cascade into a series of unpaid debts or uncollected credit. This will cause delays in your cash flow, affecting other areas of your business needing cash payments.

It Can Affect Your Business’s Borrowing and Lending Capacity

Another direct result of unresolved accounts payable and receivable is your business's reputation. If your business doesn't have a payable department that monitors debt obligations relative to your business's cash and accounts receivable assets, it can lead to unusually high debts and credit lendings.

This phenomenon can overstretch your borrowing and lending powers and may lead to a bad reputation and business insolvency.

accounts payable vs accounts receivable - Top view of an office table with a desktop and other office items

Features of Accounts Payable

Now that you understand the importance of both, let's dive into the basics, starting with accounts payable.

It’s Your Business’s Short Term Debt

A transaction you make with your vendor or supplier without paying them cash or by cheque is short-term debt. This happens when you purchase a product for sale or raw materials using your privilege of credit purchase.

In this scenario, you are the borrower, and your supplier is the lender. You'll receive the goods immediately, but you'll be given a payment deadline, which you must adhere to.

Your Business Is Given an Invoice

One way to determine accounts payable is by who’s receiving an invoice. This accounting document will let you know the name of the issuing vendor, the goods purchased on credit, the payment amount, payment terms, and other pertinent information.

It’s Part of Your Balance Sheet’s Current Liability

Accounts payable is a short-term debt commonly used to pay for products and raw materials. This being the case, the amount owed earns its rightful place in your balance sheet's current liability as opposed to an expense account in your income statement.

The Accounts Payable Process

Every business that is given credit privileges follows a similar accounts payable process. So it's good to see how the transaction process runs on both ends to get an insight on how you can better participate in it.

1. A business's production or operations department generates a purchase order and forwards it to the accounting or payable department before submission to the vendor.

2. Vendor delivers products to your business and issues an invoice.

3. Accounting or payable department confirms receipt of goods from production or operations, and acknowledges and records the invoice. They authorize and disburse the payment once approved.

4. If all goes well, on the appointed date, money (cash or cheque) is forwarded to the vendor.

5. Vendor acknowledges the payment, issues an official receipt, and forwards it to your accounting or bookkeeping department to confirm that payment is complete.

Features of Accounts Receivable

Accounts receivable is the opposite of payable, yet it is just as important. This account is created when your business allows a credit sale, usually with your loyal clients. Here's how it works.

It’s a Short-Term Credit

Your business gives a minimum of 30 days for this credit to be paid by your clients.

In this scenario, you are the one lending, and your client or customer is borrowing. The business's job is to release the orders according to your client's specific time.

Your Business Is the One Sending Out an Invoice

Similarly, your business must also send out invoices and make sure they are received and acknowledged by your client's accounting or accounts payable department.

Issuing invoices is crucial. You have to include all the necessary details accurately to ensure no pushback will happen that can delay the payment.

It’s Part of Your Balance Sheet’s Current Assets

Because a business is supposed to receive cash in exchange for goods sold, it makes sense to include accounts receivable on the balance sheet as current assets. This cash substitute represents money that you will pay in the foreseeable future or as demanded. Hence, it must be recognized as an asset, just like cash.

The Accounts Receivable Process

Granting credits and collecting payments demands a more thorough and strict process. That's because the risk is on the burden of the one who lends. Thus, the following process is adapted by most ecommerce businesses in retail, wholesale, and manufacturing.

1. Customer makes a purchase using the credit terms as agreed by the seller and the buyer.

2. The lending business delivers the product or raw materials to the client and writes an invoice.

3. Customers are given 30 days to pay by cash or cheque. Additionally, the lending business can also choose to send mid-month payment reminders to prepare the customer for timely payment.

4. If the customer fails to pay after 30 days, the lending business sends payment reminders to the customer.

5. Once a particular accounts receivable balance lapses beyond 30 days, the associated outstanding invoices are tracked and marked as doubtful accounts—amounts that are at risk of defaulting.

5. When payment is completed, the customer's credit is renewed.

6. Alternatively, the accounts receivable balance is written off as bad debt if a customer defaults.

accounts payable vs accounts receivable - A woman checking paid invoices on her laptop

A Note on Bad Debt

If the outstanding invoices of your accounts receivables remain unpaid for 270 days or nine months, the amount can be eligible for a write-off as bad debt which can be part of your deductibles. You'll receive a benefit in the form of reduced income taxes.

Declaring bad debt means the accounts receivable on the business's balance sheet is removed as a current asset. It then becomes part of an expense reflected on the business's income statements.

Accounts Payable vs. Accounts Receivable

Both payables and receivables are vital to your business. But what goes above these two is a good accounting process. Getting good accounts payable and receivable services to build your system allows you to efficiently record, track and approve the inflow and outflow of assets and liabilities within your enterprise.

Combine this system with a team of accounting and bookkeeping experts, and you'll be set. These people can oversee your accounting system and make it feel like your accounting is on autopilot so that you can spend your time making important decisions that keep your enterprise gliding.

Do you want your ecommerce business to thrive in accounts receivable and payable transactions? Let's discuss how you can streamline your process. Call us at 877-421-7270. In the meantime, explore our accounts payable service.

Read more

Employees’ grievances are inevitable in every business. These complaints usually result from discrepancies between what employees earn and what they feel they deserve. But even more likely are misunderstandings about pay rates or financial expectations.

To avoid this problem, this article will help you go over the usual grievances of employees on their payroll along with the right accounting software business owners can use. This way, you can devise a strategy that satisfies both parties, resolve challenges, and maintain a positive work environment.

9 Common Payroll Complaints That Businesses Deal With

Many employees use payday as an opportunity to pay debts, make up for unpaid expenses, or reward themselves. But it can also be stressful for other employees because of payroll errors, leading to the following complaints.

Incorrect Hourly Rates

Numerous factors can cause an hourly rate to be inaccurate. Perhaps, the employer has made a mistake when calculating the rate, or the employee has been misclassified. As a result, the employee might not receive payment for all of their work hours. Worse, they may even owe back wages.

Paying Too Much Taxes

Incorrect tax filing can occasionally result in overtaxing, which raises the financial burden on the employee. Therefore, the employer must rectify this miscalculation as soon as possible.

Delayed Deposits

If the employer offers direct deposits for employee pay cheques, they should deposit cheques into accounts immediately.

Some workforce management find themselves dealing with late deposits regularly. For this reason, employees may question the fees associated with bounced cheques and other expenses.

Poor Customer Service

It’s important for payroll administrators and workforce management to be open and forthcoming with information. They should also encourage employees to ask questions about their paycheques to understand the process fully. It can help make payroll run more smoothly when everyone is on the same page.

Insufficient Number of Payroll Administrators

It's no secret that businesses always look for ways to cut costs. However, skimping on staff can cost more in the long run when it comes to payroll. An insufficient number of payroll administrators can lead to various problems, from delays in processing payroll to errors and inaccuracies. 

Outsourcing payroll or investing in software can help to alleviate some of these issues. Still, it's important to have enough staff to support the system. Otherwise, you'll just be paying for a solution that doesn't solve the problem. 

Unexplained Fees

Employees are frequently perplexed by deductions for services they don't recall enrolling in, including health insurance or retirement payments. They can feel angry and disappointed when these payroll deductions appear on their payslip.

Late Payslips

Late payslips usually stem from bad payroll management, especially if the employer doesn't have a dependable salary structure system to generate and distribute payroll statements. Given this problem, employees may become impatient and angry due to the delayed release of payslips. They can even withhold their work until they receive their proper payslips.

Missed Hours

Inaccurate hours can be a real nightmare for employers and employees, especially when a business doesn't have an effective system for tracking employee time. It can lead to significant financial problems for everyone involved.

Manual Record Keeping

Manual payroll systems are hard to update regularly and complicated to organize. They’re arduous to maintain, and can be quickly lost or damaged.

The Effects of a Weak Payroll System on Businesses

Human resources departments are tasked with the vital responsibility of paying employees accurately and on time. But, it can cause major business problems when payroll systems are not managed efficiently.

Decreased employee morale is among the worst effects of a bad payroll system. If workers do not feel they are being paid fairly, it can lead to job dissatisfaction and high turnover rates. 

Increased employee time spent on administrative chores is also a primary effect of insufficient payroll service. Employees need to rectify errors in their payroll process, monitor payroll deductions, and seek unpaid taxes instead of focusing on their primary job task.

Payroll is a common consideration for potential employees when determining whether to accept a position or not. Therefore, it could be harder for firms to compete for the best employees if their payroll systems are antiquated.

Employers may incur significant financial penalties due to their poor payroll management system. One example is withholding tax payments from their employee's paycheques. Suppose these tax filings are not accurately calculated. Then, they might be liable for paying interest and penalties on the unpaid taxes. Even worse, they might even be charged with a crime.

Handle These Problems Using Online Payroll Management Software

manual recording - one challenge without payroll management software

One small payroll error and you can be inundated with complaints. This factor makes payroll management one of the most crucial yet challenging facets of running a business.

Thankfully, cloud-based solutions such as online payroll management system software can help remove some of the strain of payroll administration. Here are some of its benefits for employers and employees.

Data Automation

Most online payroll management software automate data associated with payroll, including calculating employee benefits, processing payroll forms, and issuing tax payments. Automating data can save time and cut down on financial errors.

Cost Reductions

An online payroll software solution saves money on paper costs, postage, and other expenses associated with manual payroll management. Moreover, many online payroll services offer discounts for businesses that sign up for automated payments.

Increased Privacy and Confidentiality

Utilizing an electronic management system provides increased security by storing data in a secure database to avoid any losses or changes. It also uses encryption to protect your data during transmission.

Real-Time Reports

Aside from salary, this software gives up-to-date payroll reports on holidays, offset hours, vacation days, and other important information. This payroll feature makes it easier to stay organized and plan for future work system needs.

Respond Quickly to Employee Requests

Finding the answers to employee inquiries is simple because all their data under the online payroll system is arranged in one place. You can see which requests have been handled and which are still pending. This payroll solution engages businesses in task prioritization and guarantees that all concerns are met promptly.

Compliance With Rules and Regulations

The ever-changing employment laws and regulations can be challenging to keep up with for any business owner. But with the help of payroll software, you can be sure that your payroll is being processed in compliance with the latest employment regulations.

Prevents Payroll Fraud

Despite the reasonable grievances of some employees during payday, you still have to verify their claims since fraudulent activities such as time theft or false claims are widespread in business. With payroll software, you can easily run thorough reports to identify potential payroll inconsistencies. This step allows you to act quickly and protect your business against long-term damages and loss.

24/7 Access

For employees, gone are the days of waiting for payday to find out how much they’ve earned. Instead, with online payroll management software, they can view their payroll report and W-2 tax forms at any time, from anywhere. This instant access to payroll data can help alleviate financial stress and provide peace of mind for employees.

Update Personal Information

This payroll software can be a lifesaver for busy employees who might forget to update their records or for those who move frequently. It allows them to update personal information, such as home address or contact details, without requiring a benefits administrator to do it for them. 

No More Payroll Complaints With Unloop

Though you may be used to encountering and solving payroll processing problems, there may come a time when you need further support to relieve your heavy tasks. Payroll administration services from Unloop may be advantageous in such a situation.

We are a highly reputable and experienced accounting firm that will take care of your payroll needs in a confidential, efficient, and cost-effective manner. From data entry and calculation to tax filing and compliance, we can help you with every aspect of payroll processing.

Unloop uses automated and advanced payroll management tools for a productive and complaint-free payroll. We’re adept with software like QuickBooks, Xero, Paychex, Humi, Gusto, and Wagepoint, to name a few.

Our team of dedicated accountants and bookkeeping professionals can manage your employee's payroll data so you can take it off your plate. Doing this can ensure that your employees are happy and paid on time.

Final Thoughts

Even the smallest mistakes can have serious consequences, especially when it comes to payroll processing. Financial inaccuracies can result in lower productivity as employees become less engaged with their work. What's more difficult is that it can cause high turnover rates as unhappy employees leave in search of greener pastures.

Using payroll management software can make employee complaints a thing of the past. This payroll provider system offers reliability and accuracy for your business. In addition to automating the crucial payroll process, payroll software will save your business money, increase employee trust and loyalty, and end the hassle of payroll once and for all.

Ready to explore more about handling business finances? Give us a call, and let’s talk about establishing financial guidelines to improve your employees’ overall satisfaction.

Resolving Employee Complaints Using Payroll Management Software
Watch Now

Employees’ grievances are inevitable in every business. These complaints usually result from discrepancies between what employees earn and what they feel they deserve. But even more likely are misunderstandings about pay rates or financial expectations.

To avoid this problem, this article will help you go over the usual grievances of employees on their payroll along with the right accounting software business owners can use. This way, you can devise a strategy that satisfies both parties, resolve challenges, and maintain a positive work environment.

9 Common Payroll Complaints That Businesses Deal With

Many employees use payday as an opportunity to pay debts, make up for unpaid expenses, or reward themselves. But it can also be stressful for other employees because of payroll errors, leading to the following complaints.

Incorrect Hourly Rates

Numerous factors can cause an hourly rate to be inaccurate. Perhaps, the employer has made a mistake when calculating the rate, or the employee has been misclassified. As a result, the employee might not receive payment for all of their work hours. Worse, they may even owe back wages.

Paying Too Much Taxes

Incorrect tax filing can occasionally result in overtaxing, which raises the financial burden on the employee. Therefore, the employer must rectify this miscalculation as soon as possible.

Delayed Deposits

If the employer offers direct deposits for employee pay cheques, they should deposit cheques into accounts immediately.

Some workforce management find themselves dealing with late deposits regularly. For this reason, employees may question the fees associated with bounced cheques and other expenses.

Poor Customer Service

It’s important for payroll administrators and workforce management to be open and forthcoming with information. They should also encourage employees to ask questions about their paycheques to understand the process fully. It can help make payroll run more smoothly when everyone is on the same page.

Insufficient Number of Payroll Administrators

It's no secret that businesses always look for ways to cut costs. However, skimping on staff can cost more in the long run when it comes to payroll. An insufficient number of payroll administrators can lead to various problems, from delays in processing payroll to errors and inaccuracies. 

Outsourcing payroll or investing in software can help to alleviate some of these issues. Still, it's important to have enough staff to support the system. Otherwise, you'll just be paying for a solution that doesn't solve the problem. 

Unexplained Fees

Employees are frequently perplexed by deductions for services they don't recall enrolling in, including health insurance or retirement payments. They can feel angry and disappointed when these payroll deductions appear on their payslip.

Late Payslips

Late payslips usually stem from bad payroll management, especially if the employer doesn't have a dependable salary structure system to generate and distribute payroll statements. Given this problem, employees may become impatient and angry due to the delayed release of payslips. They can even withhold their work until they receive their proper payslips.

Missed Hours

Inaccurate hours can be a real nightmare for employers and employees, especially when a business doesn't have an effective system for tracking employee time. It can lead to significant financial problems for everyone involved.

Manual Record Keeping

Manual payroll systems are hard to update regularly and complicated to organize. They’re arduous to maintain, and can be quickly lost or damaged.

The Effects of a Weak Payroll System on Businesses

Human resources departments are tasked with the vital responsibility of paying employees accurately and on time. But, it can cause major business problems when payroll systems are not managed efficiently.

Decreased employee morale is among the worst effects of a bad payroll system. If workers do not feel they are being paid fairly, it can lead to job dissatisfaction and high turnover rates. 

Increased employee time spent on administrative chores is also a primary effect of insufficient payroll service. Employees need to rectify errors in their payroll process, monitor payroll deductions, and seek unpaid taxes instead of focusing on their primary job task.

Payroll is a common consideration for potential employees when determining whether to accept a position or not. Therefore, it could be harder for firms to compete for the best employees if their payroll systems are antiquated.

Employers may incur significant financial penalties due to their poor payroll management system. One example is withholding tax payments from their employee's paycheques. Suppose these tax filings are not accurately calculated. Then, they might be liable for paying interest and penalties on the unpaid taxes. Even worse, they might even be charged with a crime.

Handle These Problems Using Online Payroll Management Software

manual recording - one challenge without payroll management software

One small payroll error and you can be inundated with complaints. This factor makes payroll management one of the most crucial yet challenging facets of running a business.

Thankfully, cloud-based solutions such as online payroll management system software can help remove some of the strain of payroll administration. Here are some of its benefits for employers and employees.

Data Automation

Most online payroll management software automate data associated with payroll, including calculating employee benefits, processing payroll forms, and issuing tax payments. Automating data can save time and cut down on financial errors.

Cost Reductions

An online payroll software solution saves money on paper costs, postage, and other expenses associated with manual payroll management. Moreover, many online payroll services offer discounts for businesses that sign up for automated payments.

Increased Privacy and Confidentiality

Utilizing an electronic management system provides increased security by storing data in a secure database to avoid any losses or changes. It also uses encryption to protect your data during transmission.

Real-Time Reports

Aside from salary, this software gives up-to-date payroll reports on holidays, offset hours, vacation days, and other important information. This payroll feature makes it easier to stay organized and plan for future work system needs.

Respond Quickly to Employee Requests

Finding the answers to employee inquiries is simple because all their data under the online payroll system is arranged in one place. You can see which requests have been handled and which are still pending. This payroll solution engages businesses in task prioritization and guarantees that all concerns are met promptly.

Compliance With Rules and Regulations

The ever-changing employment laws and regulations can be challenging to keep up with for any business owner. But with the help of payroll software, you can be sure that your payroll is being processed in compliance with the latest employment regulations.

Prevents Payroll Fraud

Despite the reasonable grievances of some employees during payday, you still have to verify their claims since fraudulent activities such as time theft or false claims are widespread in business. With payroll software, you can easily run thorough reports to identify potential payroll inconsistencies. This step allows you to act quickly and protect your business against long-term damages and loss.

24/7 Access

For employees, gone are the days of waiting for payday to find out how much they’ve earned. Instead, with online payroll management software, they can view their payroll report and W-2 tax forms at any time, from anywhere. This instant access to payroll data can help alleviate financial stress and provide peace of mind for employees.

Update Personal Information

This payroll software can be a lifesaver for busy employees who might forget to update their records or for those who move frequently. It allows them to update personal information, such as home address or contact details, without requiring a benefits administrator to do it for them. 

No More Payroll Complaints With Unloop

Though you may be used to encountering and solving payroll processing problems, there may come a time when you need further support to relieve your heavy tasks. Payroll administration services from Unloop may be advantageous in such a situation.

We are a highly reputable and experienced accounting firm that will take care of your payroll needs in a confidential, efficient, and cost-effective manner. From data entry and calculation to tax filing and compliance, we can help you with every aspect of payroll processing.

Unloop uses automated and advanced payroll management tools for a productive and complaint-free payroll. We’re adept with software like QuickBooks, Xero, Paychex, Humi, Gusto, and Wagepoint, to name a few.

Our team of dedicated accountants and bookkeeping professionals can manage your employee's payroll data so you can take it off your plate. Doing this can ensure that your employees are happy and paid on time.

Final Thoughts

Even the smallest mistakes can have serious consequences, especially when it comes to payroll processing. Financial inaccuracies can result in lower productivity as employees become less engaged with their work. What's more difficult is that it can cause high turnover rates as unhappy employees leave in search of greener pastures.

Using payroll management software can make employee complaints a thing of the past. This payroll provider system offers reliability and accuracy for your business. In addition to automating the crucial payroll process, payroll software will save your business money, increase employee trust and loyalty, and end the hassle of payroll once and for all.

Ready to explore more about handling business finances? Give us a call, and let’s talk about establishing financial guidelines to improve your employees’ overall satisfaction.

Read more

Every business needs a reliable bookkeeping system. This system is meant to help owners make critical decisions that can eventually lead to business growth. Unfortunately, a lot of small business owners don't understand the value of bookkeeping, which leads to their business’s early demise. Proper record keeping and accounting are essential in running a business.

Ecommerce accounting will require licensed professionals. However, bookkeeping is much simpler, and even an ecommerce business owner can do it. If you are interested in handling the bookkeeping of your online store, you can learn bookkeeping by following these simple steps.

Bookkeeping for Ecommerce Business Owners

Unlike accounting, which requires a degree and licensure examinations, everyone can be a bookkeeper. You become a qualified bookkeeper after attending a few training sessions and learning about financial statements like income statements, cash flow statements, and balance sheets. 

If you wish to effectively handle the finances of your company, make sure you comply with these guidelines.

Establish a Bookkeeping System

Deciding on what bookkeeping system to use is crucial in the early stages of bookkeeping. Forgetting to record a transaction, losing a receipt, or making the same entries for the same transaction can lead to misinterpretations of your financial data, which can negatively affect your business decisions.

Establishing a bookkeeping system will help you stay consistent. You can choose to record your transactions manually. However, modern times require modern solutions, and utilizing bookkeeping software is best to ensure all your financial transactions are recorded, organized, and stored. 

Some of the best bookkeeping software for ecommerce are QuickBooks and FreshBooks, which not only record transactions and supply financial statements but also double as accounting software. It does take some time to integrate your operations and fully understand how the software runs. Therefore, we recommend using free trial versions of the software to see if it suits your bookkeeping needs.

The other method is to use a spreadsheet. You can write your business transactions in a notebook or use a computer to record financial data. Although this method is tedious, time-consuming, and more prone to errors, it is still an effective way to start tracking the money that goes in and out of your business.

business financial records 

Record All Financial Transactions

Recording financial transactions may sound easy, but keeping them consistent and accurate may be challenging as time goes on. As your business grows and more transactions occur, you must find an efficient way to keep up. Here are some tips to help you properly record your transactions.

Use One Accounting Method

It’s simpler to maintain track of your business finances if you record everything properly. There are various things you can do to be sure you are maintaining your records. First, use the same accounting method for all your bookkeeping entries. For the cash accounting method, you record financial transactions when you receive or spend money. 

On the other hand, there’s the accrual accounting method where you record your accounts receivable and accounts payable before you physically receive or pay the cash. This means that you can already record the transactions even if the money does not reach your accounts yet. 

The cash accounting method is much simpler to do, and so it’s good to adopt in the early phases of your small business. But as your business grows and expands, accrual accounting will better tell you the overall financial health of your company. 

Double-Entry Bookkeeping for Ecommerce

Another practice you should do for proper ecommerce bookkeeping is double-entry bookkeeping. A business transaction happens in two ways, and both should be recorded for accuracy. For instance, in inventory management, you should record the acquisition of a product as a drop in cash and an increase in inventory.

Alternatively, when someone buys from your business, you should record it as a decrease in inventory and an increase in sales. The ideal method to monitor your company's cash flow is using double-entry bookkeeping.

You can also record transactions in a journal, but the rise of bookkeeping software makes using a general ledger or using the journal method obsolete. However, you can still use this as a backup record in urgent situations. 

Post Transactions to Ledgers

Your ledgers are the heart of bookkeeping. Without them, you won’t have proof of the transactions that happen in your business. Regular updates will give a clear view of your cash flow and will help with your accounting. 

Have Separate Ledgers for Your Accounts

The success of ecommerce bookkeeping is in organizing and categorizing your accounts. Your business's finances come from many financial transactions. One can start small by generalizing records for online sales or records in inventory tracking, as long as it gives you a full and clear view of the money that goes around inside your business. 

As your business grows, here are some of the accounts your bookkeeping should cover: 

  • Account payables 
  • Account receivables 
  • Cost of sales 
  • Payroll 
  • Profit 
  • Inventory 
  • Equity 

Post and Analyze Ledgers Regularly

Updating your ledgers depends on the volume of your transactions. You can update ledgers daily, weekly, and on a monthly basis. Regardless of how often you post on your ledgers, you must be consistent to avoid getting overwhelmed when the accounting period comes. 

After all these updates, consult with an accountant to create financial reports for your small business. From here, you can see if your business is growing positively, if you need to enact strategies to improve further, or if you need to change any processes that aren’t working.

ecommerce bookkeeping 

Ecommerce Bookkeeping Services at Unloop

If bookkeeping is confusing for you, then getting expert help is the best thing you can do for your business. Unloop has the services you need. Here are some of what we include in our ecommerce bookkeeping services: 

  • Providing you with monthly financial documents like income statements, cash flow statements, and balance sheets. 
  • Integrating your business to cloud-based bookkeeping and accounting software like QuickBooks Online or Xero. 
  • Customizing analytics and KPIs that are tailored to your business.
  • Accrual accounting methods for all of your financial reports, plus FIFO and WAC methods for inventory and COGS.
  • In-depth customer service via Slack.

Conclusion 

Bookkeeping and accounting are two essential parts of running a business, but most business owners only see accounting as essential. Bookkeeping seems like a menial task that’s only around for keeping records of financial transactions, but it’s the basis of accounting as it keeps your business balanced and helps you make critical business decisions. 

For more business-related services, visit Unloop. We offer services on accounting, forecasting, payroll, and taxes. So book a call with us now and talk to our experts to see what we can do for your business.

Ecommerce Bookkeeping Basics for Small Business Owners
Watch Now

Every business needs a reliable bookkeeping system. This system is meant to help owners make critical decisions that can eventually lead to business growth. Unfortunately, a lot of small business owners don't understand the value of bookkeeping, which leads to their business’s early demise. Proper record keeping and accounting are essential in running a business.

Ecommerce accounting will require licensed professionals. However, bookkeeping is much simpler, and even an ecommerce business owner can do it. If you are interested in handling the bookkeeping of your online store, you can learn bookkeeping by following these simple steps.

Bookkeeping for Ecommerce Business Owners

Unlike accounting, which requires a degree and licensure examinations, everyone can be a bookkeeper. You become a qualified bookkeeper after attending a few training sessions and learning about financial statements like income statements, cash flow statements, and balance sheets. 

If you wish to effectively handle the finances of your company, make sure you comply with these guidelines.

Establish a Bookkeeping System

Deciding on what bookkeeping system to use is crucial in the early stages of bookkeeping. Forgetting to record a transaction, losing a receipt, or making the same entries for the same transaction can lead to misinterpretations of your financial data, which can negatively affect your business decisions.

Establishing a bookkeeping system will help you stay consistent. You can choose to record your transactions manually. However, modern times require modern solutions, and utilizing bookkeeping software is best to ensure all your financial transactions are recorded, organized, and stored. 

Some of the best bookkeeping software for ecommerce are QuickBooks and FreshBooks, which not only record transactions and supply financial statements but also double as accounting software. It does take some time to integrate your operations and fully understand how the software runs. Therefore, we recommend using free trial versions of the software to see if it suits your bookkeeping needs.

The other method is to use a spreadsheet. You can write your business transactions in a notebook or use a computer to record financial data. Although this method is tedious, time-consuming, and more prone to errors, it is still an effective way to start tracking the money that goes in and out of your business.

business financial records 

Record All Financial Transactions

Recording financial transactions may sound easy, but keeping them consistent and accurate may be challenging as time goes on. As your business grows and more transactions occur, you must find an efficient way to keep up. Here are some tips to help you properly record your transactions.

Use One Accounting Method

It’s simpler to maintain track of your business finances if you record everything properly. There are various things you can do to be sure you are maintaining your records. First, use the same accounting method for all your bookkeeping entries. For the cash accounting method, you record financial transactions when you receive or spend money. 

On the other hand, there’s the accrual accounting method where you record your accounts receivable and accounts payable before you physically receive or pay the cash. This means that you can already record the transactions even if the money does not reach your accounts yet. 

The cash accounting method is much simpler to do, and so it’s good to adopt in the early phases of your small business. But as your business grows and expands, accrual accounting will better tell you the overall financial health of your company. 

Double-Entry Bookkeeping for Ecommerce

Another practice you should do for proper ecommerce bookkeeping is double-entry bookkeeping. A business transaction happens in two ways, and both should be recorded for accuracy. For instance, in inventory management, you should record the acquisition of a product as a drop in cash and an increase in inventory.

Alternatively, when someone buys from your business, you should record it as a decrease in inventory and an increase in sales. The ideal method to monitor your company's cash flow is using double-entry bookkeeping.

You can also record transactions in a journal, but the rise of bookkeeping software makes using a general ledger or using the journal method obsolete. However, you can still use this as a backup record in urgent situations. 

Post Transactions to Ledgers

Your ledgers are the heart of bookkeeping. Without them, you won’t have proof of the transactions that happen in your business. Regular updates will give a clear view of your cash flow and will help with your accounting. 

Have Separate Ledgers for Your Accounts

The success of ecommerce bookkeeping is in organizing and categorizing your accounts. Your business's finances come from many financial transactions. One can start small by generalizing records for online sales or records in inventory tracking, as long as it gives you a full and clear view of the money that goes around inside your business. 

As your business grows, here are some of the accounts your bookkeeping should cover: 

  • Account payables 
  • Account receivables 
  • Cost of sales 
  • Payroll 
  • Profit 
  • Inventory 
  • Equity 

Post and Analyze Ledgers Regularly

Updating your ledgers depends on the volume of your transactions. You can update ledgers daily, weekly, and on a monthly basis. Regardless of how often you post on your ledgers, you must be consistent to avoid getting overwhelmed when the accounting period comes. 

After all these updates, consult with an accountant to create financial reports for your small business. From here, you can see if your business is growing positively, if you need to enact strategies to improve further, or if you need to change any processes that aren’t working.

ecommerce bookkeeping 

Ecommerce Bookkeeping Services at Unloop

If bookkeeping is confusing for you, then getting expert help is the best thing you can do for your business. Unloop has the services you need. Here are some of what we include in our ecommerce bookkeeping services: 

  • Providing you with monthly financial documents like income statements, cash flow statements, and balance sheets. 
  • Integrating your business to cloud-based bookkeeping and accounting software like QuickBooks Online or Xero. 
  • Customizing analytics and KPIs that are tailored to your business.
  • Accrual accounting methods for all of your financial reports, plus FIFO and WAC methods for inventory and COGS.
  • In-depth customer service via Slack.

Conclusion 

Bookkeeping and accounting are two essential parts of running a business, but most business owners only see accounting as essential. Bookkeeping seems like a menial task that’s only around for keeping records of financial transactions, but it’s the basis of accounting as it keeps your business balanced and helps you make critical business decisions. 

For more business-related services, visit Unloop. We offer services on accounting, forecasting, payroll, and taxes. So book a call with us now and talk to our experts to see what we can do for your business.

Read more

Before hiring an accountant for your ecommerce business, it’s important to determine which type of accounting services you need. Each type of accounting requires different skills and knowledge, so it’s important to choose a certified public accountant who specializes in the type of accounting you need. 

In this blog post, we’ll outline the different roles of an ecommerce business accountant so you’ll know how to choose the right accountant for your business. Keep reading if you’re ready to take your business to the next level!

Responsibilities of Ecommerce Business Accountants

As an ecommerce business owner, you need to make sure that you hire an accountant who is familiar with your ecommerce accounting needs. This is because ecommerce businesses often have a complex array of transactions and financial affiliations. So check out the list of things you should consider before hiring a certified public accountant.

Product Costing Knowledge

Product costing knowledge is an extremely important skill for any professional accountant, including ecommerce ones. This is because you need to have a clear understanding of all the costs involved in making and selling your products to accurately track the profitability of each. This includes materials, labor, and other direct costs. This also includes shipping, marketing, and other indirect costs.

Having this knowledge can help you accurately assess if a particular product is profitable or not. Additionally, product costing knowledge can help you make informed decisions about pricing, inventory levels, and other strategic aspects of your ecommerce business. Therefore, if you want to be successful, it is essential to find a qualified accountant with a strong understanding of product costing.

Inventory Management Skills

For an ecommerce accountant, inventory management skills are important for a number of reasons. First, ecommerce accountants need to be able to track inventory levels in order to maintain accurate financial records. They should also be capable of estimating future inventory needs in order to manage stock levels properly.

Additionally, professional accountants need to be able to monitor inventory turnover rates in order to identify potential problems with inventory management. Finally, they need to communicate effectively with both accounting and warehouse staff to ensure that inventory levels are accurately reflected in the financial records.

So whether you’re planning to hire an accountant for your small business or a huge online store, ecommerce accountants should have strong inventory management skills. That’s because proper inventory levels play a vital role in the success of your business.

hire an accountant-1 – accounting using a calculator and a digital tablet

Sales Volume Forecasting Expertise

One of the most important factors that owners must consider when hiring a great accountant is the skill to estimate sales volume in order to project revenue. After all, the amount of money that a business brings in is directly related to the number of sales that it makes. As such, being able to accurately forecast sales volume is essential for ensuring that the company’s finances are in order.

There are a number of skills that ecommerce accountants can use to project sales volume, including trend analysis and forecasting methods. By understanding these techniques, ecommerce accountants can make sure that their projections are as accurate as possible. This, in turn, helps to ensure that the company’s bottom line is healthy and that its financial future is secure, whether it’s a small business or not.

Excellence in Handling Cash Flow Issues

Any ecommerce business accountant should know that one of the most vital aspects of their job is to ensure excellence in handling cash flow issues. After all, the lifeblood of any business is cash flow, and it’s no different when it comes to ecommerce.

Handling cash flow issues involves:

  • Understanding the unique challenges of managing money online
  • Effectively tracking and reporting cash flow
  • Making a financial statement

Without this, ecommerce businesses can quickly find themselves in financial trouble.

A great accountant can help businesses avoid these pitfalls by ensuring that their financial reports are accurate and up-to-date. In addition, they will be able to provide advice on how to manage cash flow through financial planning better and make sure that businesses are prepared for any potential problems that may arise.

By being proactive and working with an expert ecommerce accountant, businesses can take control of their finances and ensure long-term success.

Competence in Efficient Tax Preparation

Competence in efficient ecommerce tax preparation is critical for ecommerce accountants. They must have a thorough understanding of the tax laws and be up-to-date on the latest changes. In addition, it’s important for them to know how to use the latest technology to prepare tax returns quickly and accurately.

Most importantly, they must be able to communicate effectively with their clients to ensure that all the information necessary for an accurate tax return is included. By being competent in efficient tax preparation, ecommerce accountants can save business owners’ time and money and help them avoid costly mistakes. So, if you must hire an accountant for taxes, ensure that they specialize in ecommerce businesses.

The Capability of Ensuring IRS Compliance

Any business that operates online needs to be aware of the various tax laws and regulations that apply to their specific situation. While many business owners are able to comply with these regulations on their own, others may need the assistance of an accountant or tax professional.

Ensuring IRS compliance is a critical role for any good accountant. The first reason is that non-compliance can lead to hefty penalties due to unpaid taxes and even lead to criminal charges. Additionally, non-compliant businesses may also be subject to audits, which can strain your business’s finances. 

By working with an accountant who is familiar with the latest ecommerce tax laws and regulations, you can assure that your ecommerce business stays compliant with all relevant rules. That way, you can maintain good standing with the IRS. So if you are ever audited or need to file for an extension, complying will make the process much easier.

hire an accountant-2 – an accountant enjoying her accounting tasks

Wrap It Up

Ecommerce accountants are crucial in ensuring your business is secured and growing. So before hiring one to join your team, be sure to read over this list of what ecommerce business accountants typically do. This way, you’ll know how to hire an accountant specializing in your business.

If you have any other questions or would like some assistance regarding accounting, bookkeeping, forecasting, accounts payable, taxes, and payroll, feel free to contact us. Unloop offers a variety of services for ecommerce and inventory businesses while using different accounting software, such as QuickBooks, Hubdoc, and Xero. We’d love to help entrepreneurs like you succeed in your online ventures.

Know How to Hire an Accountant for Your Ecommerce Business
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Before hiring an accountant for your ecommerce business, it’s important to determine which type of accounting services you need. Each type of accounting requires different skills and knowledge, so it’s important to choose a certified public accountant who specializes in the type of accounting you need. 

In this blog post, we’ll outline the different roles of an ecommerce business accountant so you’ll know how to choose the right accountant for your business. Keep reading if you’re ready to take your business to the next level!

Responsibilities of Ecommerce Business Accountants

As an ecommerce business owner, you need to make sure that you hire an accountant who is familiar with your ecommerce accounting needs. This is because ecommerce businesses often have a complex array of transactions and financial affiliations. So check out the list of things you should consider before hiring a certified public accountant.

Product Costing Knowledge

Product costing knowledge is an extremely important skill for any professional accountant, including ecommerce ones. This is because you need to have a clear understanding of all the costs involved in making and selling your products to accurately track the profitability of each. This includes materials, labor, and other direct costs. This also includes shipping, marketing, and other indirect costs.

Having this knowledge can help you accurately assess if a particular product is profitable or not. Additionally, product costing knowledge can help you make informed decisions about pricing, inventory levels, and other strategic aspects of your ecommerce business. Therefore, if you want to be successful, it is essential to find a qualified accountant with a strong understanding of product costing.

Inventory Management Skills

For an ecommerce accountant, inventory management skills are important for a number of reasons. First, ecommerce accountants need to be able to track inventory levels in order to maintain accurate financial records. They should also be capable of estimating future inventory needs in order to manage stock levels properly.

Additionally, professional accountants need to be able to monitor inventory turnover rates in order to identify potential problems with inventory management. Finally, they need to communicate effectively with both accounting and warehouse staff to ensure that inventory levels are accurately reflected in the financial records.

So whether you’re planning to hire an accountant for your small business or a huge online store, ecommerce accountants should have strong inventory management skills. That’s because proper inventory levels play a vital role in the success of your business.

hire an accountant-1 – accounting using a calculator and a digital tablet

Sales Volume Forecasting Expertise

One of the most important factors that owners must consider when hiring a great accountant is the skill to estimate sales volume in order to project revenue. After all, the amount of money that a business brings in is directly related to the number of sales that it makes. As such, being able to accurately forecast sales volume is essential for ensuring that the company’s finances are in order.

There are a number of skills that ecommerce accountants can use to project sales volume, including trend analysis and forecasting methods. By understanding these techniques, ecommerce accountants can make sure that their projections are as accurate as possible. This, in turn, helps to ensure that the company’s bottom line is healthy and that its financial future is secure, whether it’s a small business or not.

Excellence in Handling Cash Flow Issues

Any ecommerce business accountant should know that one of the most vital aspects of their job is to ensure excellence in handling cash flow issues. After all, the lifeblood of any business is cash flow, and it’s no different when it comes to ecommerce.

Handling cash flow issues involves:

  • Understanding the unique challenges of managing money online
  • Effectively tracking and reporting cash flow
  • Making a financial statement

Without this, ecommerce businesses can quickly find themselves in financial trouble.

A great accountant can help businesses avoid these pitfalls by ensuring that their financial reports are accurate and up-to-date. In addition, they will be able to provide advice on how to manage cash flow through financial planning better and make sure that businesses are prepared for any potential problems that may arise.

By being proactive and working with an expert ecommerce accountant, businesses can take control of their finances and ensure long-term success.

Competence in Efficient Tax Preparation

Competence in efficient ecommerce tax preparation is critical for ecommerce accountants. They must have a thorough understanding of the tax laws and be up-to-date on the latest changes. In addition, it’s important for them to know how to use the latest technology to prepare tax returns quickly and accurately.

Most importantly, they must be able to communicate effectively with their clients to ensure that all the information necessary for an accurate tax return is included. By being competent in efficient tax preparation, ecommerce accountants can save business owners’ time and money and help them avoid costly mistakes. So, if you must hire an accountant for taxes, ensure that they specialize in ecommerce businesses.

The Capability of Ensuring IRS Compliance

Any business that operates online needs to be aware of the various tax laws and regulations that apply to their specific situation. While many business owners are able to comply with these regulations on their own, others may need the assistance of an accountant or tax professional.

Ensuring IRS compliance is a critical role for any good accountant. The first reason is that non-compliance can lead to hefty penalties due to unpaid taxes and even lead to criminal charges. Additionally, non-compliant businesses may also be subject to audits, which can strain your business’s finances. 

By working with an accountant who is familiar with the latest ecommerce tax laws and regulations, you can assure that your ecommerce business stays compliant with all relevant rules. That way, you can maintain good standing with the IRS. So if you are ever audited or need to file for an extension, complying will make the process much easier.

hire an accountant-2 – an accountant enjoying her accounting tasks

Wrap It Up

Ecommerce accountants are crucial in ensuring your business is secured and growing. So before hiring one to join your team, be sure to read over this list of what ecommerce business accountants typically do. This way, you’ll know how to hire an accountant specializing in your business.

If you have any other questions or would like some assistance regarding accounting, bookkeeping, forecasting, accounts payable, taxes, and payroll, feel free to contact us. Unloop offers a variety of services for ecommerce and inventory businesses while using different accounting software, such as QuickBooks, Hubdoc, and Xero. We’d love to help entrepreneurs like you succeed in your online ventures.

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It's no secret that accurate forecasting in accounting is critical to a company's long-term success. But predicting future revenue growth can be difficult—particularly for small and medium businesses with little to no data. In this post, we'll take a look at four popular revenue forecast models and show you how you can use real data to predict your future revenue growth. Let's get started!

What is Revenue Forecasting?

Generally, in accounting, financial forecasting refers to the process of predicting future financial outcomes based on past data and trends. Accountants use financial forecasting to plan for upcoming expenses, budget for future projects, and make investment decisions.

Revenue forecasting is the procedure of evaluating a business's future sales. This is typically done using historical data, such as past sales figures, economic trends, and demographic information.

Forecasting can be used to make short-term predictions about the company's growth rate (such as quarterly or annual sales) or long-term predictions (such as 5-year or 10-year sales projections).

Why is Revenue Forecasting Important?

Revenue forecasting is important because it can help businesses make informed decisions about the future. For example, revenue forecasts can set expense and budget targets, help businesses price products, and give insights for hiring decisions. 

Additionally, forecasting can help businesses track their progress towards long-term goals and identify potential problems early on.

The Different Types of Revenue Forecasting Models

There are four main types of revenue forecast models: historical trend analysis, regression analysis, market share analysis, and economic indicators. Let's take a closer look at each model.

1. Historical Trend Analysis

Historical trend analysis is the simplest and most common type of revenue forecasting. This method uses past sales data to recognize trends and predict future sales. 

Businesses first need to gather data on past sales figures. This data can then be used to create graphs and charts that show how sales have changed over time.

Once the data has been collected and visualized, businesses can look for patterns and trends that might indicate future growth. For example, if sales have been steadily growing over the past few months, they will likely continue to increase in the future. 

On the other hand, historical trend analysis can help businesses identify potential problems and adjust if sales fluctuate or decline.

2. Regression Analysis

Regression analysis is a more sophisticated revenue forecasting model that uses mathematical models to pinpoint relationships between distinct variables. This model is often used in conjunction with historical trend analysis.

To conduct a regression analysis, businesses first need to collect data on past sales figures and other relevant variables (such as price, advertising, and economic conditions). This data can then be used to create a mathematical model that predicts how changes in the independent variables affect sales.

Regression analysis is a powerful tool that can help businesses understand the drivers of their sales and make more accurate predictions. However, it is important to note that this method requires a significant amount of data and can be complex to implement.

3. Market Share Analysis

Market share analysis is a common revenue forecasting model in the business world. This method estimates a company's future sales by analyzing its market share. To do this, businesses first need to gather data on their past sales figures and the overall size of their target market. This data can then be used to calculate the company's market share and predict how it will change in the future.

Market share analysis is a relatively simple method of revenue forecasting that can be used with limited data. However, it is important to note that this method only estimates future sales and does not consider other factors (such as price changes or economic conditions).

4. Economic Indicators Analysis

Economic indicators analysis is another common model of revenue forecasting. This model uses economic data to predict how economic changes will affect sales. To do this, businesses will need to gather data on relevant economic indicators (such as GDP, inflation, and unemployment). This data can then be used to create a model that predicts how economic changes will affect sales.

Economic indicators are powerful variables that can help businesses understand the drivers of their sales and make more accurate predictions. However, it is important to note that this method only provides an estimate of future sales and does not take into account other factors (such as price changes or market conditions).

revenue forecast report

How to Choose the Right Model

The best revenue forecasting model for your business will depend on several factors, including the type of business you have, the amount of data available, and the resources (time, money, etc.) you are willing to invest.

If you're just starting out, it's probably best to stick with a simple method like market share analysis or historical trend analysis. These methods can be used with limited data and don't require complex mathematical models.

As your business grows and you collect more data, you can start to experiment with more sophisticated methods like regression analysis or economic indicators. Implementing these methods will require more time and effort but can provide more accurate predictions.

Common Mistakes Businesses Make When Forecasting Revenue

One of the most common mistakes businesses make when forecasting revenue is failing to account for all relevant variables. This can lead to inaccurate predictions and, in some cases, complete failures.

Other common mistakes include:

Using outdated or irrelevant data

It's important to use recent and relevant data when forecasting revenue estimates. Outdated data (from two years ago) can be misleading and lead to inaccurate predictions.

Failing to account for seasonality

Seasonality refers to regular patterns of demand that emerge at predictable times of the year. For example, retailers may see a spike in demand during the holiday season, or an outdoor equipment company may see an increase in sales during the spring. By accounting for seasonality, businesses can better anticipate peaks and troughs in demand and plan accordingly.

Seasonality is a major factor affecting sales projection, so it's important to account for it when you forecast revenue. 

Relying too heavily on one variable (such as price) to predict sales

The price of goods and services is just one of many variables affecting sales. Other variables include economic conditions, market conditions, customer behavior, and more. By relying too heavily on one variable, businesses can make inaccurate predictions about the future.

Your One-Stop Solution to Revenue Forecasting

No matter which model you use, always make sure your forecasts are realistic and backed up by real data. This way, you can be confident in your predictions and plan for future growth accordingly. 

Are you looking for help forecasting your company's revenue and cost of goods sold (COGS)? If you're an inventory business based in the US or Canada, Unloop can help! 

We use revenue forecasting software to track and calculate historical data that will help you assess your budget, revenue, and unprofitable points in your business.

Book a call and talk to us, we’d love to discuss the future of your business with you!

4 Revenue Forecast Models: Predict Your Growth with Real Data
Watch Now

It's no secret that accurate forecasting in accounting is critical to a company's long-term success. But predicting future revenue growth can be difficult—particularly for small and medium businesses with little to no data. In this post, we'll take a look at four popular revenue forecast models and show you how you can use real data to predict your future revenue growth. Let's get started!

What is Revenue Forecasting?

Generally, in accounting, financial forecasting refers to the process of predicting future financial outcomes based on past data and trends. Accountants use financial forecasting to plan for upcoming expenses, budget for future projects, and make investment decisions.

Revenue forecasting is the procedure of evaluating a business's future sales. This is typically done using historical data, such as past sales figures, economic trends, and demographic information.

Forecasting can be used to make short-term predictions about the company's growth rate (such as quarterly or annual sales) or long-term predictions (such as 5-year or 10-year sales projections).

Why is Revenue Forecasting Important?

Revenue forecasting is important because it can help businesses make informed decisions about the future. For example, revenue forecasts can set expense and budget targets, help businesses price products, and give insights for hiring decisions. 

Additionally, forecasting can help businesses track their progress towards long-term goals and identify potential problems early on.

The Different Types of Revenue Forecasting Models

There are four main types of revenue forecast models: historical trend analysis, regression analysis, market share analysis, and economic indicators. Let's take a closer look at each model.

1. Historical Trend Analysis

Historical trend analysis is the simplest and most common type of revenue forecasting. This method uses past sales data to recognize trends and predict future sales. 

Businesses first need to gather data on past sales figures. This data can then be used to create graphs and charts that show how sales have changed over time.

Once the data has been collected and visualized, businesses can look for patterns and trends that might indicate future growth. For example, if sales have been steadily growing over the past few months, they will likely continue to increase in the future. 

On the other hand, historical trend analysis can help businesses identify potential problems and adjust if sales fluctuate or decline.

2. Regression Analysis

Regression analysis is a more sophisticated revenue forecasting model that uses mathematical models to pinpoint relationships between distinct variables. This model is often used in conjunction with historical trend analysis.

To conduct a regression analysis, businesses first need to collect data on past sales figures and other relevant variables (such as price, advertising, and economic conditions). This data can then be used to create a mathematical model that predicts how changes in the independent variables affect sales.

Regression analysis is a powerful tool that can help businesses understand the drivers of their sales and make more accurate predictions. However, it is important to note that this method requires a significant amount of data and can be complex to implement.

3. Market Share Analysis

Market share analysis is a common revenue forecasting model in the business world. This method estimates a company's future sales by analyzing its market share. To do this, businesses first need to gather data on their past sales figures and the overall size of their target market. This data can then be used to calculate the company's market share and predict how it will change in the future.

Market share analysis is a relatively simple method of revenue forecasting that can be used with limited data. However, it is important to note that this method only estimates future sales and does not consider other factors (such as price changes or economic conditions).

4. Economic Indicators Analysis

Economic indicators analysis is another common model of revenue forecasting. This model uses economic data to predict how economic changes will affect sales. To do this, businesses will need to gather data on relevant economic indicators (such as GDP, inflation, and unemployment). This data can then be used to create a model that predicts how economic changes will affect sales.

Economic indicators are powerful variables that can help businesses understand the drivers of their sales and make more accurate predictions. However, it is important to note that this method only provides an estimate of future sales and does not take into account other factors (such as price changes or market conditions).

revenue forecast report

How to Choose the Right Model

The best revenue forecasting model for your business will depend on several factors, including the type of business you have, the amount of data available, and the resources (time, money, etc.) you are willing to invest.

If you're just starting out, it's probably best to stick with a simple method like market share analysis or historical trend analysis. These methods can be used with limited data and don't require complex mathematical models.

As your business grows and you collect more data, you can start to experiment with more sophisticated methods like regression analysis or economic indicators. Implementing these methods will require more time and effort but can provide more accurate predictions.

Common Mistakes Businesses Make When Forecasting Revenue

One of the most common mistakes businesses make when forecasting revenue is failing to account for all relevant variables. This can lead to inaccurate predictions and, in some cases, complete failures.

Other common mistakes include:

Using outdated or irrelevant data

It's important to use recent and relevant data when forecasting revenue estimates. Outdated data (from two years ago) can be misleading and lead to inaccurate predictions.

Failing to account for seasonality

Seasonality refers to regular patterns of demand that emerge at predictable times of the year. For example, retailers may see a spike in demand during the holiday season, or an outdoor equipment company may see an increase in sales during the spring. By accounting for seasonality, businesses can better anticipate peaks and troughs in demand and plan accordingly.

Seasonality is a major factor affecting sales projection, so it's important to account for it when you forecast revenue. 

Relying too heavily on one variable (such as price) to predict sales

The price of goods and services is just one of many variables affecting sales. Other variables include economic conditions, market conditions, customer behavior, and more. By relying too heavily on one variable, businesses can make inaccurate predictions about the future.

Your One-Stop Solution to Revenue Forecasting

No matter which model you use, always make sure your forecasts are realistic and backed up by real data. This way, you can be confident in your predictions and plan for future growth accordingly. 

Are you looking for help forecasting your company's revenue and cost of goods sold (COGS)? If you're an inventory business based in the US or Canada, Unloop can help! 

We use revenue forecasting software to track and calculate historical data that will help you assess your budget, revenue, and unprofitable points in your business.

Book a call and talk to us, we’d love to discuss the future of your business with you!

Read more

Do you know the saying, "If you want something done right, do it yourself"? Of course, being an online business owner, you understand this more than anyone else.

Just like any other entrepreneur, you wear many hats. Sometimes multiple hats simultaneously. Now that you're scaling your ecommerce business, you're setting your sights to wear another one—a bookkeeping hat. Perhaps you've already started doing it, and you're asking yourself whether it's worth continuing. 

Let Unloop break down the functions involving bookkeeping for ecommerce. This way, you'll have a good picture of what it takes to get ecommerce bookkeeping done right.

Basic Functions of Ecommerce Bookkeeping

As a business owner taking on bookkeeping, you'll need to know how to perform basic functions to do it successfully. Here they are.

Collecting Accounting Data

A bookkeeping prerequisite is collecting all available accounting data for recording. This means gathering paper or electronic receipts, both received and issued. As long as they are associated with your ecommerce income and expenses, they must be kept for recordkeeping.

For equity, you'll need to determine how much your declared investment is. This may be easy if you're the only one who owns the business. If this is the case, you can use a dedicated bank account or even multiple ones as long as the amount of each account matches the business’s records.

Going Through the Bookkeeping Process

Once you've collected all the data for the accounting year, you're now ready to go through the bookkeeping process. In a nutshell, here's what you'll need to do in chronological order.

Setting up a Chart of Accounts

A chart of accounts is a collection of labels representing all normal business transactions. For example, the account Rent Expense is used to label all activities related to paying office rent.

In cloud-based accounting software, such as QuickBooks Online (QBO), you'll need to set up more than just the usual income and expense accounts—your business’s bank accounts must also form part of the list. These will serve as your equity or capital accounts.

Your chart of accounts will depend on the characteristics of your business. For example, a manufacturer will have plenty of accounts compared to a retail business, and the former is more complex to organize than the latter.

Choosing a Method

Once you've determined all the initial accounts you'll use for your online business, the next thing you'll need to do is determine the recording method. For starters, it's best to stick to one method of recording to keep things consistent though software like QBO lets you switch between these two methods immediately.

Cash Accounting - This is an accounting method where the transactions are recorded upon payment or receipt. It's a relatively uncomplicated method and reflects the real figures available.

Accrual Accounting - This method records transactions as soon as it is earned. So whether you've received payment or not, it will be recognized once the transaction is finalized. But this method has its complications, and the resulting figures may not match what’s in your accounts.

Recording Transactions

Traditional recording of transactions involves journals and ledgers. But in ecommerce, accounting and bookkeeping software is used. So transaction inputs revolve around filling out invoices and paying bills.

Ecommerce accounting software takes the burden of double-entry recordkeeping and keeps everything streamlined, so you can focus on accurate data entry.

Generating Financial Reports

You can create a financial statement from all the accumulated financial records of income, expenses, and equity. There are three basic financial reports you generate as soon as enough transactions are recorded and balanced.

Income Statement - Gives you the total amount of sales and a breakdown of business expenses. The difference will mean your profit or loss for a given period.

Balance Sheet - Gives you a business's financial position on assets, as well as liabilities and the equity that's tied to the enterprise.

Cash Flow Statement - Gives you a breakdown of all cash and equivalent transactions of your business's operations, investments, or financing activities.

Ecommerce bookkeeping - A man sitting behind a wooden desk makes a circle figure around his eye with his fingers

Other Functions of Ecommerce Bookkeeping

As a result of going through the bookkeeping process, other functions become possible. You'll have workable information to cross-reference with different accounting data when you record enough, and you'll be able to do the following.

Inventory Management

You'll be faced with inventory tracking and adjustment once all your products' values are recorded. It's important to get accurate results for your inventory as this reflects on your balance sheet as an asset. Any inaccuracy may indicate that products cost less or move fast. 

To manage inventory assets well, you must sync your actual ecommerce product numbers to your accounting software. Then, you can compute the cost of goods sold (COGS)—a key metric in measuring business performance.

Payroll Management

Accounting software like QuickBooks Online lets you keep track of more than just the amount of money you spend on employee salaries. It also helps you add more details to each payroll expense transaction to ensure it reflects accurately on your statements.

Accounts Payable Management

Credit purchases from your vendors can accumulate and may put your business at a liquidity risk. That's why managing your accounts payable is important, especially for cash flow reasons.

Part of bookkeeping is knowing more than your total accounts payable. In addition, you'll also have to monitor how much cash and cash equivalents you have, how many accounts receivables you're yet to collect, and how much time is left to pay a vendor.

Sales Tax Compliance

Determining your sales tax involves knowing how your ecommerce platform works. For example, Amazon deposits a lump sum amount in your business account. From there, you must determine what portion of the deposits are remittable as sales tax. This is one of the small business bookkeeping challenges on Amazon that needs to be addressed. 

Knowing where the sale came from and how much sales tax is charged will require knowledge of Amazon's processes. Only experts in the field can determine this quickly.

Getting Ecommerce Bookkeeping Services

Bookkeeping is a time-consuming process. If you're an ecommerce entrepreneur, then number-crunching will take many revenue-generating opportunities for you while you're hunched in your chair issuing invoices, paying bills, and everything in between.

While it's important to learn basic bookkeeping functions, it's better to let experts do the work for you. So getting help from a team of ecommerce experts is a good idea if you find bookkeeping overwhelming.

Ecommerce bookkeeping services like the ones offered by Unloop can help you with the following.

Bookkeeping

Unloop offers bookkeeping for ecommerce businesses that will take care of the essential processes. A team of bookkeeping experts will help you design your chart of accounts. Then, they will perform the recordkeeping process while ensuring accuracy from the get-go. As a result, you'll save time and mental energy, and you'll be confident that you’re getting accurate numbers.

Tax Support

Unloop supports you in filing income and sales tax if you're selling from the US or Canada. The team will help determine your sales tax from your sales channel deposits. Then, come tax time, they will be prepared to give you the necessary financial documents you need in time for filing.

COGS Reporting

If you're an Amazon seller, Unloop can give you a rundown on your cost of goods per SKU, as well as perform gross margin analysis for you. This is important for eCommerce businesses on Amazon as the business owner will gain insight into which products have low turnover rates eating up their profit potential and adding to the cost.

Accounts Payable

Unloop can make paying your vendors easy. They use tools to automate the process to ensure your bills are paid on time with your go signal. This way, you can maintain good credit reputation and vendor relationships, all in just a click.

Payroll Management

Getting the payslips right is crucial for employee morale. Let a team of experts handle that for you. Give them the green light if you want to run payroll; they'll do it all for you. Plus, they can help you and your employees file income tax returns by sending everything needed for compliance.

Reporting

You can have the basic financial reports accurately prepared for you. In addition, you may also coordinate to get other reports based on your needs. So you don't have to look through your accounting software to determine which reports give what information. Just let the team know, and they'll prepare it all for you.

Forecasting

If your business already has historical financial data, Unloop can look into the future. The team can do forecasting and analysis for you to know your business's potential. This way, you can decide whether to keep going or if you should plan a graceful exit.

Ecommerce bookkeeping - A closed-bearded man looking at his phone while he’s in front of his laptop.

Outsource Your Ecommerce Bookkeeping Functions to Unloop

By letting Unloop handle your bookkeeping, you can save time and resources on important business functions—everything except for crucial decision-making, because that's the only thing an ecommerce entrepreneur like you should be doing.

Our specialists are adept at basic and advanced bookkeeping functions. Plus, we are efficient with cloud-based accounting software. These knowledge and skills make us more efficient at what we love to do—help you in the bookkeeping end of your online business so you can spend more time growing it.

So let's discuss your business and how we fit into the picture. Let us take the weight of bookkeeping off your shoulders. Dial 877-421-7270 for a quick call, or check out our eCommerce bookkeeping services now.

Is Ecommerce Bookkeeping Worth Your Time? Here's Our Answer
Watch Now

Do you know the saying, "If you want something done right, do it yourself"? Of course, being an online business owner, you understand this more than anyone else.

Just like any other entrepreneur, you wear many hats. Sometimes multiple hats simultaneously. Now that you're scaling your ecommerce business, you're setting your sights to wear another one—a bookkeeping hat. Perhaps you've already started doing it, and you're asking yourself whether it's worth continuing. 

Let Unloop break down the functions involving bookkeeping for ecommerce. This way, you'll have a good picture of what it takes to get ecommerce bookkeeping done right.

Basic Functions of Ecommerce Bookkeeping

As a business owner taking on bookkeeping, you'll need to know how to perform basic functions to do it successfully. Here they are.

Collecting Accounting Data

A bookkeeping prerequisite is collecting all available accounting data for recording. This means gathering paper or electronic receipts, both received and issued. As long as they are associated with your ecommerce income and expenses, they must be kept for recordkeeping.

For equity, you'll need to determine how much your declared investment is. This may be easy if you're the only one who owns the business. If this is the case, you can use a dedicated bank account or even multiple ones as long as the amount of each account matches the business’s records.

Going Through the Bookkeeping Process

Once you've collected all the data for the accounting year, you're now ready to go through the bookkeeping process. In a nutshell, here's what you'll need to do in chronological order.

Setting up a Chart of Accounts

A chart of accounts is a collection of labels representing all normal business transactions. For example, the account Rent Expense is used to label all activities related to paying office rent.

In cloud-based accounting software, such as QuickBooks Online (QBO), you'll need to set up more than just the usual income and expense accounts—your business’s bank accounts must also form part of the list. These will serve as your equity or capital accounts.

Your chart of accounts will depend on the characteristics of your business. For example, a manufacturer will have plenty of accounts compared to a retail business, and the former is more complex to organize than the latter.

Choosing a Method

Once you've determined all the initial accounts you'll use for your online business, the next thing you'll need to do is determine the recording method. For starters, it's best to stick to one method of recording to keep things consistent though software like QBO lets you switch between these two methods immediately.

Cash Accounting - This is an accounting method where the transactions are recorded upon payment or receipt. It's a relatively uncomplicated method and reflects the real figures available.

Accrual Accounting - This method records transactions as soon as it is earned. So whether you've received payment or not, it will be recognized once the transaction is finalized. But this method has its complications, and the resulting figures may not match what’s in your accounts.

Recording Transactions

Traditional recording of transactions involves journals and ledgers. But in ecommerce, accounting and bookkeeping software is used. So transaction inputs revolve around filling out invoices and paying bills.

Ecommerce accounting software takes the burden of double-entry recordkeeping and keeps everything streamlined, so you can focus on accurate data entry.

Generating Financial Reports

You can create a financial statement from all the accumulated financial records of income, expenses, and equity. There are three basic financial reports you generate as soon as enough transactions are recorded and balanced.

Income Statement - Gives you the total amount of sales and a breakdown of business expenses. The difference will mean your profit or loss for a given period.

Balance Sheet - Gives you a business's financial position on assets, as well as liabilities and the equity that's tied to the enterprise.

Cash Flow Statement - Gives you a breakdown of all cash and equivalent transactions of your business's operations, investments, or financing activities.

Ecommerce bookkeeping - A man sitting behind a wooden desk makes a circle figure around his eye with his fingers

Other Functions of Ecommerce Bookkeeping

As a result of going through the bookkeeping process, other functions become possible. You'll have workable information to cross-reference with different accounting data when you record enough, and you'll be able to do the following.

Inventory Management

You'll be faced with inventory tracking and adjustment once all your products' values are recorded. It's important to get accurate results for your inventory as this reflects on your balance sheet as an asset. Any inaccuracy may indicate that products cost less or move fast. 

To manage inventory assets well, you must sync your actual ecommerce product numbers to your accounting software. Then, you can compute the cost of goods sold (COGS)—a key metric in measuring business performance.

Payroll Management

Accounting software like QuickBooks Online lets you keep track of more than just the amount of money you spend on employee salaries. It also helps you add more details to each payroll expense transaction to ensure it reflects accurately on your statements.

Accounts Payable Management

Credit purchases from your vendors can accumulate and may put your business at a liquidity risk. That's why managing your accounts payable is important, especially for cash flow reasons.

Part of bookkeeping is knowing more than your total accounts payable. In addition, you'll also have to monitor how much cash and cash equivalents you have, how many accounts receivables you're yet to collect, and how much time is left to pay a vendor.

Sales Tax Compliance

Determining your sales tax involves knowing how your ecommerce platform works. For example, Amazon deposits a lump sum amount in your business account. From there, you must determine what portion of the deposits are remittable as sales tax. This is one of the small business bookkeeping challenges on Amazon that needs to be addressed. 

Knowing where the sale came from and how much sales tax is charged will require knowledge of Amazon's processes. Only experts in the field can determine this quickly.

Getting Ecommerce Bookkeeping Services

Bookkeeping is a time-consuming process. If you're an ecommerce entrepreneur, then number-crunching will take many revenue-generating opportunities for you while you're hunched in your chair issuing invoices, paying bills, and everything in between.

While it's important to learn basic bookkeeping functions, it's better to let experts do the work for you. So getting help from a team of ecommerce experts is a good idea if you find bookkeeping overwhelming.

Ecommerce bookkeeping services like the ones offered by Unloop can help you with the following.

Bookkeeping

Unloop offers bookkeeping for ecommerce businesses that will take care of the essential processes. A team of bookkeeping experts will help you design your chart of accounts. Then, they will perform the recordkeeping process while ensuring accuracy from the get-go. As a result, you'll save time and mental energy, and you'll be confident that you’re getting accurate numbers.

Tax Support

Unloop supports you in filing income and sales tax if you're selling from the US or Canada. The team will help determine your sales tax from your sales channel deposits. Then, come tax time, they will be prepared to give you the necessary financial documents you need in time for filing.

COGS Reporting

If you're an Amazon seller, Unloop can give you a rundown on your cost of goods per SKU, as well as perform gross margin analysis for you. This is important for eCommerce businesses on Amazon as the business owner will gain insight into which products have low turnover rates eating up their profit potential and adding to the cost.

Accounts Payable

Unloop can make paying your vendors easy. They use tools to automate the process to ensure your bills are paid on time with your go signal. This way, you can maintain good credit reputation and vendor relationships, all in just a click.

Payroll Management

Getting the payslips right is crucial for employee morale. Let a team of experts handle that for you. Give them the green light if you want to run payroll; they'll do it all for you. Plus, they can help you and your employees file income tax returns by sending everything needed for compliance.

Reporting

You can have the basic financial reports accurately prepared for you. In addition, you may also coordinate to get other reports based on your needs. So you don't have to look through your accounting software to determine which reports give what information. Just let the team know, and they'll prepare it all for you.

Forecasting

If your business already has historical financial data, Unloop can look into the future. The team can do forecasting and analysis for you to know your business's potential. This way, you can decide whether to keep going or if you should plan a graceful exit.

Ecommerce bookkeeping - A closed-bearded man looking at his phone while he’s in front of his laptop.

Outsource Your Ecommerce Bookkeeping Functions to Unloop

By letting Unloop handle your bookkeeping, you can save time and resources on important business functions—everything except for crucial decision-making, because that's the only thing an ecommerce entrepreneur like you should be doing.

Our specialists are adept at basic and advanced bookkeeping functions. Plus, we are efficient with cloud-based accounting software. These knowledge and skills make us more efficient at what we love to do—help you in the bookkeeping end of your online business so you can spend more time growing it.

So let's discuss your business and how we fit into the picture. Let us take the weight of bookkeeping off your shoulders. Dial 877-421-7270 for a quick call, or check out our eCommerce bookkeeping services now.

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Stop guessing

Know exactly where your ecommerce business stands financially.
+1 877 421 7270
228 Park Ave S #82849
New York, NY 10003
United States
7676 Woodbine Ave #2
Markham, ON L3R 2N2
Canada
About unloop
Unloop is the first and only accounting firm exclusively servicing ecommerce and inventory businesses in the US and Canada. With the power of people and technology, our team dives deep into COGS and inventory accounting.. You are paired with a dedicated bookkeeping team that prepares accurate financial statements, financial forecasts, and can also pay bills or run payroll for you. Come tax time, everything is organized and ready to go, so you don't need to worry. Book a call with an ecommerce accountant today to learn more.
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